Phoenix - Your AI AssistantWeWeb/Xano AI Vehicle Rental Platform Build Manager
- Posted:
- Proposals: 31
- Remote
- #4493354
- OPPORTUNITY
- Open for Proposals
Ystrad Mynach 
Description
Experience Level: Expert
I am looking for an experienced AI/no-code consultant or technical build manager to help complete an interconnected vehicle rental operating system.
This is not just a website build. I need someone who can understand the full business workflow and help connect the customer website, backend rental management system, driver app, and internal movements app so everything works together properly.
The project includes:
Main vehicle rental website
Customer-facing site for vehicle hire enquiries, booking requests, customer details, vehicle selection, and rental processing.
Backend rental management system
Admin system for managing bookings, customers, vehicles, documents, payments, statuses, pricing, availability, staff notes, and operational tasks.
Delco driver app
Driver app for delivery and collection jobs, ETAs, customer handovers, signatures, photos, condition reports, and job completion updates.
Movements app
Internal office app for staff to manage daily deliveries and collections, assign drivers, view jobs, monitor statuses, and receive AI-supported route/movement suggestions.
The system needs to be mainly built around WeWeb, with backend/database support from Xano or a similar platform. We already have Retell AI and Zapier set up for the AI phone/call workflow, but we need the rest of the system properly connected and managed through to completion.
The key requirement is that all platforms talk to each other. Booking data from the rental website/backend should feed into the movements app. Delivery and collection jobs should feed into the Delco driver app. Driver updates, ETAs, handover photos, signatures, and job statuses should feed back into the office system.
Daily workflow required:
Staff log in each morning to check new bookings, today’s deliveries, today’s collections, vehicle availability, driver assignments, job statuses, and AI suggestions for routing or operational efficiency. Drivers receive their jobs through the Delco app, complete handovers, update ETAs, upload evidence, and mark jobs complete.
I need help with:
Reviewing the current project setup
Structuring the backend/database correctly
Connecting WeWeb front-end apps to backend data
Linking the rental website, admin backend, Delco driver app, and movements app
Creating clean dashboards for office staff
Building booking-to-movement workflows
Creating job status and driver update logic
Connecting customer ETA notifications by SMS/email/WhatsApp where needed
Supporting AI route planning or daily movement suggestions
Testing, debugging, and documenting the full setup
Managing the project through to completion
Ideal experience:
WeWeb
Xano
Zapier
Retell AI or AI voice tools
API integrations
No-code / low-code development
Twilio / SMS / WhatsApp workflows
Google Maps or route optimisation
Booking systems
Fleet, logistics, transport, rental, or field-service software
I am looking for someone practical, organised, and commercially minded. I do not need someone who only builds nice-looking pages. I need someone who can help create the operating system behind a vehicle rental business.
I can provide more information once a suitable AI consultant / technical build manager has been shortlisted.
This is not just a website build. I need someone who can understand the full business workflow and help connect the customer website, backend rental management system, driver app, and internal movements app so everything works together properly.
The project includes:
Main vehicle rental website
Customer-facing site for vehicle hire enquiries, booking requests, customer details, vehicle selection, and rental processing.
Backend rental management system
Admin system for managing bookings, customers, vehicles, documents, payments, statuses, pricing, availability, staff notes, and operational tasks.
Delco driver app
Driver app for delivery and collection jobs, ETAs, customer handovers, signatures, photos, condition reports, and job completion updates.
Movements app
Internal office app for staff to manage daily deliveries and collections, assign drivers, view jobs, monitor statuses, and receive AI-supported route/movement suggestions.
The system needs to be mainly built around WeWeb, with backend/database support from Xano or a similar platform. We already have Retell AI and Zapier set up for the AI phone/call workflow, but we need the rest of the system properly connected and managed through to completion.
The key requirement is that all platforms talk to each other. Booking data from the rental website/backend should feed into the movements app. Delivery and collection jobs should feed into the Delco driver app. Driver updates, ETAs, handover photos, signatures, and job statuses should feed back into the office system.
Daily workflow required:
Staff log in each morning to check new bookings, today’s deliveries, today’s collections, vehicle availability, driver assignments, job statuses, and AI suggestions for routing or operational efficiency. Drivers receive their jobs through the Delco app, complete handovers, update ETAs, upload evidence, and mark jobs complete.
I need help with:
Reviewing the current project setup
Structuring the backend/database correctly
Connecting WeWeb front-end apps to backend data
Linking the rental website, admin backend, Delco driver app, and movements app
Creating clean dashboards for office staff
Building booking-to-movement workflows
Creating job status and driver update logic
Connecting customer ETA notifications by SMS/email/WhatsApp where needed
Supporting AI route planning or daily movement suggestions
Testing, debugging, and documenting the full setup
Managing the project through to completion
Ideal experience:
WeWeb
Xano
Zapier
Retell AI or AI voice tools
API integrations
No-code / low-code development
Twilio / SMS / WhatsApp workflows
Google Maps or route optimisation
Booking systems
Fleet, logistics, transport, rental, or field-service software
I am looking for someone practical, organised, and commercially minded. I do not need someone who only builds nice-looking pages. I need someone who can help create the operating system behind a vehicle rental business.
I can provide more information once a suitable AI consultant / technical build manager has been shortlisted.
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Log inClarification Board Ask a Question
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Hi, thanks for the detailed overview, this is clearly a full operational system, not just a build.
To scope this properly and ensure everything connects cleanly, could you clarify: what parts of the system are already built vs still in planning (WeWeb apps, Xano backend, driver/movements apps), whether there’s an existing database schema/workflow defined or needs restructuring, and how you want to handle real-time updates (e.g. driver status, ETAs polling vs websockets)? Also, do you already have a preferred setup for messaging (Twilio/WhatsApp/email) and route optimisation, or should I propose the full integration architecture?
This will help me map the end-to-end workflow and ensure all systems sync reliably.