Executive Assistant/Coach to keep me organised and at inbox 0.

  • Posted:
  • Proposals: 14
  • Remote
  • #689778
  • Expired
Gabriella D.Lisa A.Kenneth P.Emma G.Kimberley W. + 9 others have already sent a proposal.
  • 7

Description

Experience Level: Intermediate
-------------
ABOUT ME
-------------
I am the director of a UK based tech startup. I always have a lot of things on my to-do list and I need a super organised person in my life so that I stop dropping balls.

I would love to work with a personal/executive assistant who has been doing it for a long time and knows how to really make an exec more productive.

P.S. You will need to be able to take a UK morning (flexible between 8:30-9:30am) and late afternoon (flexible between 5-6pm) call where you will be making sure I'm staying focused.

You will be my critical friend, sounding board and coach ....so I'm pretty excited to get to know you

-------------
WHO IM LOOKING FOR
-------------
- Min 2 years experience as a personal/executive assistant
- Have timely email response times
- Excellent at composing emails
- Have a strong internet connection
- Considers themselves a coach
- Organsied / OCD tendencies
- Light hearted personality
- Has organised meeting in different timezones
- Smart / Thinks for themselves/ takes initiative

Bonus:
- Have an understanding of GTD (training can be provided)
- Has a Mac
- Has an iPhone / iPad <-- can you tell I like Apple :D

-------------
MAIN ACTIVITIES
-------------
Morning Call
- 8-9am everyday. Help me be more prepared for my day.
- What is happening today in my calendar?
- What is in my TODO list for today?
- Have I booked time to make the TODO happen in my calendar?
- Responses to any emails that I need to respond to

Evening Call
- Responses to any emails that I need to respond to
- Clarification on any tasks that I have pending.

Handling emails / Cleaning inbox
- All emails must be responded to within 24 hours.
- All emails that require a response from someone should be followed up within 2 days of the first email.
- All emails that don't need to be in my inbox should be archived. (help me minimise the noise)
- Check my draft emails (there are times I have begun writing messages, but forgot to send!!)

Sending / responding to emails
- Sending emails as my PA
- Emails that have been sent to you to handle should be handled by you inside your email inbox.
- Emails started by you should be handled by you until completion. Never assume I will handle an email unless I have said I will handle it. (then ensure that I have responded to it)
- Dictation
- At times I will want you to respond to my emails as me. I will normally tell you over the phone how I want to handle/respond to an email. You will then write the email from my email inbox.

Organising Meetings
- Organise and arrange meetings in a way that allows me to
1. Prepare for the meeting
2. Not travel around London too much

Helping me with my TODO's
- Make sure that everything in my todo list has been broken down into actual actions
What's the successful outcome?
What's the next action to make it happen?
- Be strict with me to go through this
- Take tasks off my hands that can be done by you or you think I should delegate to my team

Check that my personal life is not falling apart
- Make sure I organised for all family and important friends birthdays
- Ask me if I have enough fruit and veg in the house for my juices
- Ask me if I have done my morning yoga (so that I'm accountable to someone)
- Inform me of interesting things to do with my partner

-------------
OUR RELATIONSHIP
-------------
We are going to be working close together so our abilty to communicate to each other is important. The best way to get hold of me is to call me. If I don't pick up send a message then call me back later. You will need to be able to call a UK cell phone.

Communication Preference:
1. Call Me
2. WhatsApp
3. Call Me
4. SMS
5. Call Me
6. Email
7. Call Me

-------------
HOW TO APPLY
-------------
If you think that we would make an awesome team please apply, There will be an online interview then a phone interview. I can't wait to meet you! :D

New Proposal

Create an account now and send a proposal now to get this job.

Sign up

Clarification Board Ask a Question

    There are no clarification messages.