Phoenix - Your AI AssistantProfessional Email Management & Inbox VA
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What you get with this Offer
I will review and clean up your inbox: sort incoming emails into folders, archive or delete spam/unnecessary messages.
I will create and apply rules/filters to automate email organization (for example, for newsletters, client emails, internal communications).
I will prioritize important messages, flagging or labeling them so that you don’t miss critical emails.
I will draft professional replies for you: I can write responses based on your tone, or prepare drafts for you to approve before sending.
I will follow up on pending emails (if needed) by sending polite reminders to clients or contacts where necessary.
I will set up email templates for common responses (e.g., “thank you,” “meeting scheduling,” “out of office”) to save you time.
I will organize and maintain your inbox for the duration of the agreed time (e.g., daily monitoring, if you choose the full management tier).
I will provide you with a summary report (at the end of the job) of changes made: folders created, filters configured, number of emails cleaned, etc.
What the Freelancer needs to start the work
Here’s the information you should ask from the buyer before you begin:
Access to their email account (or shared mailbox) — which platform (Gmail, Outlook, etc.).
Their goals for email management (e.g., “I want to reduce unread emails to zero,” “I want help responding to business inquiries,” etc.).
Examples of frequent or common email types (clients, newsletters, personal, internal) — helps in setting filters.
Tone guidelines for replies (formal, friendly, short, detailed) and whether you'd draft or send.
A list of key contacts (VIP clients, team members) whose emails should be prioritized.
Their working hours / timezone (for follow-ups, daily monitoring).
Whether they want a report at the end and what they expect in it (number of emails cleaned, filters set, replies drafted).