Extract PDF invoice data into Excel or Google Sheets with AI

Someone on your team spends hours a week typing numbers from PDFs into a spreadsheet. Every supplier uses a different layout, so templates and copy-paste tools keep breaking.

I'll build an extractor that reads each document with AI and writes the fields you need into your sheet.

What you get:
- Support for PDFs, scans and phone photos (scans go through OCR first)
- Up to 15 fields per document, for example supplier, invoice number, date, net, VAT, total, currency and line items
- Any number of supplier layouts, without a template for each one
- Output to Excel, CSV or Google Sheets, one row per document or per line item
- Totals checked by code: if net plus VAT doesn't match the total, the row is flagged for review
- A drop folder, an email inbox or an upload page as the input
- A test run on up to 100 of your real documents before handover

I've built an assistant that reads incoming emails with Excel, PDF and Word attachments, prices the request and replies with a PDF quote, so I've seen plenty of messy real-world documents.

Before you order, send me 5 sample documents (blur private details if you like) and the list of fields. Handwritten forms and very poor scans are hit and miss, and I'll tell you after seeing the samples. Pushing the data into Xero or QuickBooks is available as an extra.