Continuing Education Course Approval & Compliance Coordinator

Location: Remote
Must be a native English speaker from an English speaking country.
Task based
About the Role
We operate continuing education platforms serving licensees across multiple states. We're expanding into new states (Illinois, and others) and need someone to own the entire course-approval lifecycle — from identifying what we need to offer, through getting it approved by the state licensing board, building the actual course, and keeping it compliant and renewed year after year.
This is an end-to-end ownership role. You will be the single point of accountability for each state and each course offering: A to Z.
What You'll Own
Regulatory research
Research each target state's CE requirements: required topics, mandatory hour breakdowns, course categories (e.g., core/mandatory vs. elective), instructor and provider qualifications, and approval pathways.
Track the specific rules of each licensing board (e.g., Illinois, and other state real estate commissions) and translate them into a concrete plan for what we need to submit.
Application & approval
Complete and assemble provider and course approval applications for each state, including all supporting documentation (course outlines, timed agendas, learning objectives, assessments, instructor credentials, certificates of completion samples).
Submit applications, pay/track fees, and manage the back-and-forth with board reviewers — responding to deficiency notices and revision requests until approval is granted.
Course development
Develop the actual course content we'll offer for each approved topic — outlines, slides, written materials, quizzes/exams, and answer keys — built to satisfy the board's requirements and our platform's format.
Coordinate with subject-matter experts, writers, or AI-assisted content tools as needed.
Compliance & renewal
Maintain a master calendar of approval expiration dates and renewal deadlines across all states and courses.
File renewals on time, update content when regulations change, and keep all course materials and records audit-ready.
Monitor regulatory changes in active states and flag anything that affects existing offerings.
What Success Looks Like
New state offerings go from "we want to enter Illinois" to "approved and live" without items falling through the cracks.
No course ever lapses due to a missed renewal.
Applications come back approved with minimal deficiency cycles because submissions are thorough the first time.
Qualifications
Strong project management and organizational skills; comfortable owning many parallel deadlines across different jurisdictions.
Excellent written communication — you'll be drafting applications, course materials, and formal correspondence with state agencies.
Detail-oriented and comfortable reading and interpreting administrative regulations and statutes.
Self-directed; able to run a process end-to-end with minimal hand-holding.
Nice to have
Prior experience with continuing education, professional licensing, accreditation, or regulatory submissions (real estate, insurance, nursing, etc.).
Instructional design or course development background.