Event Coordinator – Dignitary Invitations & RSVP Management

*Overview:* Seeking a freelance event coordinator to manage VIP/dignitary invitations for an upcoming industry conclave.

*Scope of Work:*
1. Build and maintain a tracker of target dignitaries (government officials, industry leaders, institutional representatives, diplomatic/embassy contacts)
2. Draft formal invitation emails and letters
3. Follow up by phone/email to chase RSVPs and confirm attendance
4. Coordinate protocol requirements for senior officials (security clearance, seating precedence, arrival logistics)
5. Maintain a live confirmed-attendee list
6. Flag outreach gaps for escalation
*Deliverables:*
* Weekly RSVP tracker updates
* Final confirmed dignitary list before the event
* Invitation templates (email + formal letter)
* Day-of contact sheet for confirmed VIPs
*Ideal Candidate:*
* Experience coordinating government, defence, or large corporate events
* Comfortable with official/protocol-driven correspondence
* Strong written communication skills
* Remote-friendly; occasional in-person coordination a plus
*Timeline:* Immediate start through event date
*To Apply:* Share relevant event-coordination experience and availability.