New fee proposal document creation

I want a much better fee proposal template. I bought a suite of templates online and am trying to get some brand consistency, so I hope you are able to implement the existing into the template. I've got some additional content id like to try and include. and also a bit of a checklist of what I think needs to be in there below, can you help and timeframes please?


Why We're Different
At Acre Design, we don’t just draw plans — we guide you through every stage of your project with clarity, creativity, and precision. What sets us apart is the depth of thinking and structure we bring to each project. We specialise in complex homes, period properties, and high-value extensions where the margin for error is small and the stakes are high.

From the very beginning, we focus on more than just aesthetics. We test layouts for practicality and cost-efficiency, identify potential planning risks early, and provide a structured process that removes guesswork. Our unique "Dream Home Process" is designed to give you clarity at every decision point — from early zoning studies to technical drawings and contractor coordination.

With over a decade of experience and hundreds of successful builds behind us, we know how to translate your vision into reality while avoiding the costly mistakes and miscommunications that so often derail residential projects. You’ll never be left wondering what comes next — our system is designed to move you from idea to completed home with confidence and control.

What Should Be Included in the Fee Proposal Document
To give clients complete confidence in moving forward, your fee proposal document should include:

Personalised Project Summary
A brief recap of the client’s goals, your understanding of their vision, and any unique site conditions or constraints.

Your Process Explained
A clear outline of the Dream Home Process, including stages like Needs and Options Review, Concept Design, Planning Submission, Technical Pack, and Build Support.

Scope of Work
A detailed breakdown of what's included (and what's not) in each phase — drawings, planning documents, consultant coordination, meetings, revisions, etc.

Fee Breakdown
Transparent pricing for each stage, with optional add-ons (e.g. 3D renders, contract admin, interior packages). Mention whether fees are fixed or indicative.

Provisional Timeline
A rough but realistic outline of timeframes for each stage, including milestones and key client decisions (this helps reduce uncertainty).

Team Involved
Introduce the key team members who will be supporting the project and their roles (designer, QS, admin support, etc.).

Our Commitment to You
A short section reiterating your values — attention to detail, clear communication, design quality, and care for the home and client.

Visual Examples
Include 2–3 visuals or case studies from past similar projects to build trust.

Terms of Engagement
Light contract terms outlining payment structure, what triggers the next phase, cancellation terms, etc.