IT Systems for a growing social enterprise

South East London Community Energy is a social enterprise which offers energy advice for individuals living in fuel poverty, in addition to supporting community buildings and local schools to decarbonise through energy saving measures such as Solar PV and LED lighting.
During the coronavirus pandemic, we have been required to change the nature of our services, especially our fuel poverty alleviation “energy café” advice service. All our advice is now provided by phone, or video call, and we have a mix of staff working from home and in the office. We have also recently moved to a new office which allows for social distancing.
We require the implementation of new software and working methods which support our staff to work remotely or in the office, and have begun to implement some of these services, such as a VoIP system, and offering laptops, tablets, and mobile phones to all staff.
We are looking for a consultant who will be able to advise us on the best solution for our small enterprise, which is run-on part-time staff and volunteers. We will require flexible support to implement new working methods and technologies, and in some cases, provide staff training to support with the transition. Below we have identified several factors which we would like to address through the consultancy work:
Cloud file storage (likely One Drive) which integrates with microsoft office
must be able to limit access to certain folders for certain users
Internet Service Provider (website and emails)
Time sheeting/HR management (booking annual leave, to integrate with payroll etc.)
Need to know how many days each member of staff has worked
Need to know how many hours have been spent on each project for funders
project management software
gant chart option
list option
integrated - users can see eachother’s progress
team calendar
Light support in implementing telephony VoIP system
Training for staff on new programmes and systems
all software purchased should have:
low running cost (annual or monthly) at non-for-profit rates
easy to add and remove users (we have many volunteers that stay with us for short periods of time)

Please send all enquiries and quotes to Nadia Smith by Thursday 8th Oct