Urgent Office/Admin assistant Required

Department: Energy Solutions
Location: Preston
Reports To: Office Manager
OVERALL PURPOSE OF ROLE
A proactive, experienced administrator is required to organise and monitorinstallations at the Preston branch of Unidata Energy Solutions. This is a role for a highly motivated and organized individual with a positive working attitude as you will be required to file documentation and act as a positive ambassador for the company and a communicative lynchpin for the smooth running of projects.
KEY AREAS OF RESPONSIBILITY
The key areas of responsibility for this role are as follows:
• Send out notice of survey.
• To arrange PV installs once surveys are complete using a polite and confident telephone manner.
• File all appropriate documentation on BIW and ensure all documents are filed up to date
• Ensure effective communication between all company units.
• Ensure all processes run as set by the project managers and suggest any improvements where applicable.
• To ensure communication throughout all levels of the company
SKILL SETS
The following skill sets are required:
• Excellent standard of English
• Excellent communication skills
• Understanding the key elements and requirements of a Simple Programme of works for a Project
• Able to work under pressure and adapt to a rapidly evolving role.

DESIRABLE
• A construction background/Knowledge of PV installations
• Knowledge of working on BIW
Essential
• Good typing speed
• Intermediate/Advanced MS Office
• Willing to work evenings

PERSONAL COMPETENCIES
The following personal competencies are required:
• Analysis and Solutions Seeking - Has a clear logical approach to problem identification and analysis always minimising risk
• Planning and Organisation - Has a structured approach to work, self-organised and adaptable to varying demands in workload
• Communication - Has sound verbal and written language skills; Takes initiative and always proactive in sharing of knowledge and information
• Client focus - Maintains contact with clients, keeping them informed and using feedback to improve quality of service
• Team Work - Shares knowledge, information and expertise, collaborates with others to achieve a common purpose
• Ideas Generation - Takes initiative to seek and develop solutions or enhancements
• Professionalism - Has discipline, good time management and takes responsibility for decisions
• Commercialism - Has general awareness of organisational goals and objectives