FR-EN speaking Executive Assistant to CEO & Founder (Remote)

Company Overview

We are a fast-growing, family-owned company in the European real estate and hospitality sector. Currently in an exciting scale-up stage, the company is privately held and expanding its portfolio across the region. Our culture is dynamic and inclusive, combining the agility of a startup with the stability of a family-run business. We pride ourselves on innovation, collaboration, and delivering exceptional experiences in our industry.

Role Summary

We are seeking a highly experienced Executive Assistant to support our CEO & Founder in a fully remote capacity. In this high-impact role, you will act as the CEO’s trusted right hand, ensuring smooth day-to-day operations and communications. You will report directly to the CEO & Founder and manage a broad range of administrative and strategic tasks in a fast-paced startup environment.

Responsibilities

Calendar & Schedule Management: Manage the CEO’s calendar, schedule meetings (internal and external), and prioritize appointments to optimize the CEO’s time.
Travel Coordination: Arrange complex travel itineraries, accommodations, and logistics for business trips, ensuring a seamless experience.
Communication Liaison: Serve as a key point of contact between the CEO and internal/external stakeholders. Handle correspondence, draft emails, and ensure timely follow-ups on action items.
Meeting & Project Support: Prepare meeting agendas, presentations, and reports. Take meeting notes and track action items. Assist in special projects and research tasks as needed.
Administrative Tasks: Manage expense reports, invoices, and other administrative duties. Maintain organized digital files and records. Uphold strict confidentiality and professionalism in all matters.

Requirements

Experience: Minimum 10 years of experience as an Executive Assistant (or equivalent relevant training/education) supporting senior executives.
Languages: Fluency in English and French (written and spoken) is required.
Technical Skills: Proficiency with Microsoft Teams and the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Comfortable with virtual communication and collaboration tools.
Working Hours: Availability to work full-time, 8:30 AM – 5:00 PM CET, with flexibility for occasional after-hours needs.
Organizational Skills: Exceptional organizational and time-management abilities, with a keen attention to detail.
Communication: Excellent written and verbal communication skills, able to represent the CEO professionally across all levels.

Desired Attributes

Adaptability: Thrives in a fast-paced, evolving startup environment. Able to adjust priorities and handle new challenges seamlessly.
Reliability: Highly dependable with a strong sense of responsibility and integrity. Can be trusted to handle sensitive information with discretion.
Proactive Attitude: Takes initiative to anticipate needs, solve problems proactively, and drive tasks to completion without hand-holding.
Professionalism: Polished demeanor with strong interpersonal skills. Represents the office of the CEO with courtesy, confidentiality, and utmost professionalism.
Resourcefulness: A creative problem-solver who can think on their feet and find solutions independently.

Company Culture

At our company, we champion diversity and inclusion – we believe a variety of backgrounds and perspectives drives innovation. Our remote work structure is built on trust and flexibility, allowing team members to work from anywhere while staying collaborative and results-oriented. We offer ample growth opportunities, with a commitment to professional development and internal advancement as the company continues to expand. Joining our team means becoming part of a supportive, ambitious group that values excellence, respect, and teamwork.