Conference & Events Outreach Coordinator Fixed-Fee Project

Overview
We’re looking for a detail-oriented, proactive VA to support outreach for a keynote speaker. This is a fixed-fee project to start, with the potential to move into an ongoing part-time role based on performance. All deliverables are expected within one week of project start.

Project Deliverables
1. Research and confirm contact details (name, email, phone) for 20 existing conferences and events in our current spreadsheet
2. Research and add 20 new relevant conferences and events worldwide aligned to our keynote topic (AI, leadership, and emotional intelligence)
3. Send personalised, one-by-one outreach emails to the 20 existing contacts, prioritised by application deadline — followed by a second follow-up email to non-responders

Project Fee
$150 fixed fee for the above deliverables.

A $50 bonus is available for meaningful addition beyond the agreed scope — whether that’s more confirmed contacts, new conferences, or anything else you identify as valuable to the project. We’ll let you decide what’s worth bringing to the table.

How We Work
• Emails are sent one by one from a provided email address — no bulk sending, no automation tools that risk domain blacklisting
• The spreadsheet is in Excel on Google Drive
• You’ll refer any interested contacts to a designated team member for next steps

What We’re Looking For
• Strong research skills and meticulous attention to detail
• Excellent written English — professional, warm, and clear
• Comfortable with Excel and Google Drive
• Experience managing careful email outreach (domain reputation matters to us)
• Proactive and organised — able to prioritise independently
• Experience with AI tools (ChatGPT, Claude, or similar) is a strong plus

To Apply
Please send a short note on your relevant experience, any conference or events outreach work you’ve done before, and two or three examples of research or written outreach, if you have them.

This project is the starting point of what we hope will be a long-term working relationship. For the right person, there is significant scope to grow into an ongoing role with expanding responsibilities. How you approach this project will speak for itself.