Personal Assistant Projects

Virtual Assistant

Seeking a professional Virtual Assistant to deliver reliable administrative support. Responsibilities: manage email correspondence, schedule appointments, organize calendars, perform accurate data entry, prepare concise reports, and handle routine client communications. Ideal candidate is detail-oriented, punctual, proficient with Google Workspace and Microsoft Office, and demonstrates excellent written and verbal communication. Prior virtual assistance experience and strong time-management skills preferred. Must be proactive, discreet, and committed to delivering high-quality, timely results.

Part-Time Executive Assistant / Operations Assistant Required

I am looking for an exceptional Executive Assistant / Operations Assistant to work directly with me as my businesses continue to grow. Initially, this will be a part-time freelance role with the opportunity to take on greater responsibility over time for the right person. I run multiple AI, training and publishing businesses, including projects for driving instructors and the legal profession. I am looking for somebody highly organised, proactive and reliable who can help manage projects, freelancers and day-to-day operations. Hours and Location Initially 2 to 3 hours per day, Monday to Thursday. Hours likely to increase for the right person. Remote role. Applicants from the UK and Europe are preferred. Availability during UK business hours is essential. About You You may have previously worked as: Executive Assistant. Office Manager. Operations Assistant. Project Coordinator. Personal Assistant. Business Support Manager. You should be: Highly organised and proactive. Calm under pressure. Able to work independently. Honest and accountable. An excellent communicator. Comfortable working in a fast-moving business. Detail-oriented with strong problem-solving skills. Keen to learn and use AI tools. Responsibilities Managing projects and keeping tasks on track. Liaising with freelancers and team members. Following up on deadlines and outstanding work. Helping recruit and shortlist freelancers from platforms such as Upwork and PeoplePerHour. Building and maintaining systems and processes. Organising files, documents and workflows. Assisting with events, memberships and content projects. Researching tools, suppliers and opportunities. Providing daily updates via WhatsApp and email. Helping build and manage specialist freelancer teams. One of your main objectives will be to help reduce my workload, improve accountability and support the growth of the ADI and AML projects. Experience with any of the following would be helpful ChatGPT and AI tools. Claude. Zoom. Canva. PowerPoint. HighLevel. LinkedIn. Social media. Video content creation. Online communities and memberships. Please answer the following questions when applying Tell me about your previous experience as an EA, PA or Operations Assistant. Why are you interested in this role? Have you managed freelancers or remote teams before? How do you stay organised when managing multiple projects? Which AI tools have you used? What hours are you available during UK business hours? What is your hourly rate? Why do you think you would be a great fit for this role? What is your favourite productivity tool and why? Please begin your application with the words: "AI Operations" Paid Trial Task The top candidates will be invited to complete a short paid trial. This may include: Organising a list of tasks. Following up with freelancers. Creating a simple process or SOP. Researching suppliers or tools. Preparing a short daily update. This role is ideal for somebody who wants to become a key part of a growing business and help build exciting AI projects over the coming years.

Administrative Assistant for a SME

We are looking for a competent and dependable Virtual Assistant to provide general administrative support across a range of day-to-day tasks. This is a flexible, remote role suited for someone who is highly organized, takes initiative, and can manage multiple responsibilities efficiently without constant supervision.

Social media marketing person

I need someone who can use Canva to help me create and post content on a weekly basis, scheduling and reacting to uploading posts made simply with Canva We have a sort of design board already made and happy to evolve but keeping within theme with the brand we have

Day-work Assistant

Seeking a dependable Day-work Assistant to support our remote, part-time operations. You will perform simple daily tasks and check-ins, review basic local materials for US audiences, monitor email and send timely updates, and act as a reliable local contact as we expand. No specialized training required—just US citizenship, current US residence, basic smartphone or computer skills, strong communication, honesty, and the ability to follow clear directions. Commit 2–5 flexible hours weekly to earn supplemental income while helping our team grow.

Remote Admin & Tech Assistant

We are seeking a reliable and professional Remote Admin & Tech Assistant to join our company. This role is ideal for someone with strong communication skills, excellent organizational abilities, and a basic understanding of technology. You do not need to be an experienced software developer. We value professionalism, reliability, and the willingness to learn new tools and workflows. Must currently reside in the United States and be authorized to work in the U.S. Fluent English speaker with excellent verbal and written communication skills. Own a reliable laptop or desktop computer and have a stable internet connection. Strong organizational and multitasking skills. Comfortable using: Email and calendars Google Workspace and Microsoft Office Zoom, Google Meet, and Microsoft Teams Online collaboration tools Ability to work independently in a remote environment. Quick learner with strong attention to detail. Basic understanding of computers and web applications. Previous remote work experience is preferred. Experience in customer support, operations, executive assistance, or project coordination. Familiarity with CRM systems such as Salesforce or Zendesk. Basic knowledge of Python, Java, React, or Vue is a plus but not required. Experience testing websites or reporting software issues. Assist with day-to-day administrative and technical tasks. Manage schedules, emails, and online communications. Test simple web applications and report bugs or issues. Participate in virtual meetings and communicate effectively with team members. Follow instructions from senior team members and complete assigned tasks on time. Learn new tools and processes as needed. Support various projects and help improve operational efficiency. To help us evaluate communication skills, shortlisted candidates will be asked to submit a 1–2 minute self-introduction video in English and participate in a brief video interview. We are looking for someone who is: Professional and dependable Comfortable working remotely An excellent communicator Organized and detail-oriented Eager to learn and grow

AI Knowledge Base Assistant Development

We're looking for an experienced AI software developer to build an internal AI assistant that helps our team manage company documents and answer questions using our existing knowledge base. The goal is to reduce the time spent searching through manuals, policies, and internal documentation by allowing employees to ask questions in natural language and receive accurate answers based on uploaded content. The application should include a simple web interface, secure user authentication, document management, conversation history, and an admin area for managing users and knowledge sources. Performance, reliability, and clean architecture are important, as we plan to expand the system with additional features in the future. We're open to recommendations regarding the technology stack and overall implementation. Experience with LLM integrations, vector search, APIs, and modern web application development is essential. Please include examples of similar AI software you've developed and briefly explain how you would approach this project. Timeline: 6–8 weeks

Longterm Video Edited for Personal Finance Youtube Channel

Hi, I’m looking for a skilled, long-term video editor to join my new and growing personal finance YouTube channel (currently 3,000 subscribers). Videos are typically 8–12 minutes long, and I aim to publish at least two videos per month. What you’ll be editing I’m looking for someone who can create engaging, professional YouTube videos through: * Motion graphics and infographics (when needed) * Relevant B-roll (sourced by you where appropriate) * Sound design * Smooth transitions and subtle effects * On-screen graphics, text overlays and callouts where relevant * Zooms and pacing to improve viewer retention * Creative editing that enhances the story without overdoing it What I’ll provide To make editing as efficient as possible, I’ll provide: * A rough-cut video with long pauses already removed (typically around 15 minutes of footage for a 10–12 minute final video) * The script * Any screenshots or charts referenced in the script * Clear editing notes where required Research is handled by me, so you won’t need to source screenshots or financial data. The only assets you’ll need to source are relevant B-roll or stock footage where appropriate. Workflow * Examples of my existing videos: [https://drive.google.com/file/d/12HNGEEVXi1U_eAMtp1HBlpSuuvh3mxx7/view?usp=sharing] * Feedback and revisions via Frame.io (or similar software you’re comfortable using) * Files shared through Google Drive Ideal candidate Experience editing YouTube videos is essential. Experience editing personal finance or educational content is preferred but not required. I’m looking for someone who can maintain or improve the editing quality of my existing videos while bringing their own creative ideas to enhance the viewer experience. How to apply Please include: * A link to your portfolio or 2–3 YouTube videos you’ve edited that are similar in style to what I’m looking for * Your typical turnaround time * A sentence explaining why you are a good fit for your channel. To confirm you’ve read this job description, start your application with the word “UNDERSTOOD.” Applications without this keyword won’t be considered. Please only apply if you’re available for ongoing work and can consistently deliver at least two videos per month. Thanks, Chi

Virtual Assistant

Freelance Virtual Assistant Wanted We are looking to build a relationship with a reliable and professional Freelance Virtual Assistant who can provide administrative support on an hourly basis, as and when required. The primary responsibilities will include: * Making and receiving telephone calls on our behalf. * Arranging and confirming appointments. * Managing diaries and calendars. * Managing and responding to emails. * Drafting professional correspondence. * Following up with clients and contacts. * General administrative support. * Internet research and other virtual assistant tasks as required. We’re looking for someone who is: * Friendly, confident and professional on the telephone. * Highly organised with excellent attention to detail. * An excellent communicator with outstanding written and spoken English. * Able to work independently and maintain complete confidentiality. * Experienced in providing virtual assistant or executive assistant services. * Proficient in Microsoft Office, Google Workspace and other online tools.

Virtual Assistant – Property Management (Full-Time, Remote)

We're a property management company looking for a full-time Virtual Assistant (9–5, remote) to support our day-to-day operations, including tenant communication, listings, and admin tasks. Property experience is a plus but not essential, full training provided. Apply with a bit about yourself and we'll send over the full job details.

Modern Personal Portfolio Website Design

I'm looking for an experienced website designer/developer to create a modern, clean, and responsive personal portfolio website that showcases my skills, services, and previous work. The website should include: Home page About Me Services Portfolio/Projects Testimonials Contact page with contact form The design should be professional, mobile-friendly, fast-loading, and SEO-friendly. I would like an easy way to update the content in the future. Experience with WordPress, Framer, Webflow, or custom development is welcome. Please include examples of similar portfolio websites you have created, your estimated delivery time, and the platform you recommend for this project. Budget is open to discussion based on experience and quality.

WordPress Website Revamp – Personal Portfolio Website

Project Overview I am looking for an experienced WordPress developer to revamp my existing personal portfolio website. The website is currently built on WordPress and is live. The objective is to create a modern, clean, responsive website that reflects my professional portfolio and is easy to maintain and update over time. I already have a wireframe, page structure, content direction, and key design elements in mind. The final design is not fixed, and I welcome practical suggestions to improve the overall look and user experience without significantly changing the original direction. Scope of Work • Revamp the existing WordPress website based on the agreed direction. • Back up the existing website before making any changes. • Reuse selected portfolio items, downloadable resources, images, and content where appropriate. • Remove outdated content and pages. • Create a responsive website that works well across desktop, tablet, and mobile devices. • Configure a secure contact form with spam protection. • Apply basic on-page SEO best practices. • Create a portfolio section that makes it easy to add, edit, and manage new portfolio projects in the future while maintaining consistent image quality and presentation. • Create a resources/downloads section that is equally easy to maintain and expand over time. • The website will consist of a small number of core pages (e.g., Home, About, Portfolio, Resources, Contact). Portfolio projects and downloadable resources should be implemented using reusable templates or a dynamic structure where appropriate and should not be treated or priced as individual pages. • Keep the implementation clean, lightweight, and easy to maintain so I can independently update portfolio items, images, downloadable resources, and website content without requiring developer assistance. Development Approach • Build the new website in a development/staging environment while keeping the existing website live. • Share progress periodically for review. • Incorporate feedback and revisions where necessary to achieve the expected outcome. • Publish the new website only after final approval. Hosting The website is currently hosted on WordPress hosting. Hosting migration is not part of the current scope. If you believe changing hosting would provide significant benefits, you are welcome to mention it separately. Deliverables • Fully functional WordPress website. • Backup of the existing website. • Production-ready website after approval. • Step-by-step guide (PDF or Word) explaining how to: ◦ Add and manage portfolio items. ◦ Update images. ◦ Edit text and pages. ◦ Upload downloadable resources. • One knowledge transfer session (video call) to explain website administration and answer questions. • Administrator credentials and a list of plugins used. Proposal Requirements Please include: • Examples of similar portfolio or personal branding websites you have developed. • Live website references (where available). • Your recommended approach for this project. • Estimated timeline. • Fixed-price quote. • Number of revision rounds included. • Your working hours and time zone. • Whether you will personally complete the work or work with a team. Please confirm that you have read the complete project description before submitting your proposal.

Dominican based Assistant

Looking for a assistant who is based in the Dominican Republic, the bulk work of the job is remote/online however some parts of the job will require leg work for certain task . Preferably someone living in or near the capital or who is willing to commute . English is preferred but not necessary, research and du diligence is extremely important , being able to use technology and being computer literate . Being able to work independently without asking us a million questions everyday is mandatory. Having access to a American phone number is mandatory.

Business Research Assistant

We're looking for a freelancer to conduct online research using publicly available sources and organize the findings into a clear spreadsheet. Responsibilities Research company information Organize findings in a spreadsheet Verify data accuracy Submit completed work on time We're looking for someone who can produce accurate, well-organized research and communicate effectively throughout the project.

AI assistant call handling

I’m looking for a developer to build an AI-powered call handling and dispatch system for emergency/facilities maintenance calls, similar to corecall.co.uk. I have an existing IP phone system this needs to integrate with. ( Hihi) What it needs to do: • Answer inbound calls via AI (voice agent), 24/7 • Have a natural conversation to capture caller name, location, fault description, and urgency • Automatically match and dispatch the right engineer based on skill, location, and availability • Send SMS/email notifications to both the engineer and the customer • Provide a live dashboard showing incidents, statuses, and engineer availability • Integrate with our existing systems Ideal experience: • Voice AI platforms (Vapi, Retell, Bland, or similar) • SIP/VoIP and PBX integration (3CX experience a strong plus) • Backend development (Node.js or similar) — APIs, webhooks, databases • Twilio or similar for SMS/email notifications • Comfortable building a clean operational dashboard Nice to have: • Prior experience building call-handling/dispatch systems for trades, FM, or field service businesses • Experience with Anthropic/OpenAI APIs for conversational logic To apply, please include: • Relevant past projects (especially anything involving voice AI or SIP/PBX integration) • Your estimated hourly rate and roughly how many hours you’d expect this to take • Any questions about scope I already have a working architecture plan and some backend code scaffolded, so this isn’t starting from zero happy to share on request. PLEASE DO NOT ADD ME ON LINKED IN OR EMAIL ME OR MAKE ANY CONTACT OUTSIDE OF THIS PLATFORM I WILL REPORT AND BLOCK

Systems & Compliance Administrator (Freelance Virtual Assistant)

Systems & Compliance Administrator (Freelance Virtual Assistant) Location: UK Based (Essential)
 Hours: Approximately 2–3 hours per day (35–40 hours per month)
 Contract: Freelance / Independent Contractor About the Role This role supports the Operations Manager by maintaining operational systems, trackers and administrative processes to ensure Integrated Treatment Services (ITS) runs efficiently and compliantly. ITS is a UK Speech and Language Therapy service working with schools, therapists and families nationwide. We are seeking a highly organised administrator to support day-to-day operations. The role focuses on maintaining systems, monitoring processes and coordinating administrative tasks rather than making operational or clinical decisions. Applicants must be UK based. Hours of Work • Approximately 2–3 hours per day (35–40 hours per month)
• Availability required for approx. 1 hour morning and 1 hour afternoon
• Primarily term time only, with potential holiday / project work as needs present Key Responsibilities Systems & Compliance • Maintain operational trackers (caseloads, supervision, compliance)
• Monitor therapist compliance (HCPC, DBS, insurance)
• Flag overdue supervision, documentation or compliance issues Case Notes & Records • Monitor case note uploads and flag missing records
• Maintain and archive caseload folders
• Support case note audit preparation Training & Framework Support • Maintain training attendance records
• Support training administration and certificate tracking
• Assist with ITS Connect and Write Framework tracking Administration & Documentation • Format documents and maintain templates
• Prepare operational documentation and contracts
• Manage electronic filing systems Website & Systems • Update WordPress website and online resources
• Complete weekly systems checks
• Identify and report system issues Data & CRM • Maintain CRM databases
• Organise data for marketing and reporting
• Support internal documentation and templates Recruitment & Finance Support • Maintain recruitment trackers and onboarding admin
• Support invoicing processes and accounts requests General Support • Provide administrative support to the Operations Manager
• Undertake additional duties to support business operations Experience (Desirable) • Google Workspace (Docs, Sheets, Drive)
• Microsoft Word & PowerPoint
• WordPress
• CRM systems
• Zoom / Microsoft Teams
• Spreadsheet and database management, Eventbrite We Are Looking for Someone Who • Is highly organised and detail-focused
• Enjoys working with systems and processes
• Is confident using spreadsheets and databases
• Can manage multiple tasks independently
• Is reliable, consistent and adaptable
• Has strong written communication skills Clinical Knowledge Clinical knowledge is not required.
This is an administrative role with no clinical decision-making. Applicants Must • Work as a freelancer / independent contractor
• Hold (or obtain) appropriate insurance
• Sign a confidentiality agreement and comply with GDPR. Provide minimum 4 months notice period Safeguarding & Data Protection ITS works with children and young people. The successful applicant must: • Hold or obtain a DBS check
• Follow strict GDPR and confidentiality procedures
• Handle sensitive information securely at all times This role involves administrative oversight only and no clinical responsibilities

opportunity

HIGH LEVEL ASSISTANT NEEDED FOR COMPLEX TASKS PART TIME

MUST BE VERY INTELLIGENT, ORGANISED AND ABLE TO FOLLOW COMPLEX INSTRUCTIONS WITHOUT MAKING ANY ERRORS. THESE ARE NOT SIMPLE TASKS. PLEASE DO NOT APPLY IF THIS DOES NOT SUIT YOU. TASKS MUST BE COMPLETED SAME DAY. ONGOING LONG TERM WORK.

Prepare a Calendar and Make Bookings

Hello, I need someone to follow a simple list of criteria to prepare a schedule for me for one semester of work acting as personal assistant. You will be given some links for some websites to look through to select the correct courses. You will need to think carefully to prepare the most effective schedule, and then make the bookings. It will probably take around 2 hours to complete. Requires NDA. Thanks.

Virtual Assistant Required – Events & Entertainment

I’m looking for a proactive and professional Virtual Assistant to support my events and entertainment businesses, with the opportunity for ongoing work. Essential Requirements * Excellent spoken and written English (essential). * Confident speaking to clients and suppliers over the phone. * Experience or a good understanding of the events, hospitality or entertainment industry. * Friendly, organised, reliable and able to work independently. Key Responsibilities * Calling clients to discuss event enquiries and gather information. * Following up leads and supplier quotations. * Handling customer enquiries professionally. * Managing emails and diary. * Preparing proposals from templates. * General event administration and research. To Apply Please tell me: * Your relevant experience. * Your weekly availability. * Why you’d be a good fit for this role. Thank you.

US-Based Virtual Assistant Needed

We are looking for a US-based freelancer to assist with administrative tasks related to online business operations. Responsibilities: Complete identity verification where legally required. Assist with account setup on professional platforms. Communicate with our team during the onboarding process. Perform occasional administrative tasks as needed. Requirements: Must be based in the United States. Excellent communication skills. Reliable and responsive. Previous experience with online platforms is a plus. This is a paid freelance project. Please submit your proposal with a brief introduction and your availability.