- Romford, GB
- £14.50 /hr
- Available now
I am currently working as Adminstrative Officer within the Legal Sector. I am also qualified as a Legal Secretary.
I started out as an Administrative Assistant working for my Local Authority where I worked for 10 years. While I worked there I was promoted to Adminstrative Officer and thenmore...I started out as an Administrative Assistant working for my Local Authority where I worked for 10 years. While I worked there I was promoted to Adminstrative Officer and then to Personal Assistant. I then moved on to become a Service Co ordinator, which included managing a team of 3 administrative assistants. I enjoyed working for the Local Authority and made many friends and contacts there. I then moved to London, were I studied the Legal Secretaries Diploma, after passing this and applying for numerous jobs, i was offered an Interview with a boutique Law Firm which I was successful in obtaining. I have worked there for 5 months now and have very good relationships with the Solicitors and Partners within the Firm.
Area Covered: Education, Social Services, Law, HR
Job Title: Office Administrator
Description: Meeting and greeting clients
Answering the telephone, taking messages where required
Assisting Fee Earners in aspects of their work
Inputting daily timesheets onto Lawbyte
Maintaining attendance spreadsheet
Opening and logging post and distributing as required. Ordering couriers and managing post.
Typing/Photocopying/Scanning /faxing where required.
Producing engagement documents for new clients and ensuring identification checks are undertaken and recorded.
File management including, setting up new files (including electronically on Lawbyte and on Company Folder) regular paper filing to ensure files are maintained up to date.
Ensuring office is kept tidy
Diary and travel management of all fee earners.
Monthly billing including producing invoices, narratives, issuing credit notes where required etc.
Liaise with Bookkeeper re: billing generally, the recording of incoming payments and the monitoring of client account funds.
Undertaking stock check of all supplies and ordering supplies as required.
Liaising with contractors and booking work e.g. maintenance workers.
Maintaining and updating contact lists of clients and third parties.
Maintenance of the internal website (ensuing documents are up to date etc.)
Maintenance of Company Folder
Job Title: Administrator
Company: Clarity Systems an IBM Company
Description: Responsible for managing accounts receivable collection process
Generating and issuing client invoices and maintaining filing system
Liaise with finance and businesses regarding queries and resolving
Checking and processing supplier invoices
Ordering stationery and keeping a record of what is ordered and what is required.
Maintaining departmental records, booked couriers and arranged meetings.
Answered all incoming calls in a professional manner and passed messages via email, which included the appropriate contact name and telephone details.
Maintained teams holiday and sickness spreadsheet.
Managed the facilities of the office effectively reporting any problems to the manager.
Liaised with the Services and Training department regarding client training courses.
Maintained the training material to ensure that they were kept up to date.
Ordering and shipping training materials.
Assisted the Marketing and Office Manager.
Job Title: Administrator
Company: Havering Borough Council
Description: Making client contact via telephone.
Entering equipment and financial information on clients accurately onto a database.
Electronic Indexing of documents.
Filing and scanning.
Re - formatting and proof reading of a 500 page manual.
Job Title: Medical PA/Secretary
Company: North East London Mental Health Trust
Description: Booking appointments with external clients.
Organising meetings with other Consultants and Medical Director"s.
Organising, preparing and sending out agenda"s and notes of meetings.
Typing clinic letters and reports from dictation tapes.
Requesting patient files ready for clinics.
Answering telephone calls from patients/consultants/doctors surgeries and relaying messages to the Medical Director and keeping him fully informed of queries and meetings on a daily basis.
Liaising with other departments with regard to patient information requests from solicitors and external agencies.