- Bury St Edmunds, GB
- £30 /hr
- Available now
A freelance events and project manager with 10 years national and international experience across the public and private sectors, both on agency and client side. Particular expertisemore...A freelance events and project manager with 10 years national and international experience across the public and private sectors, both on agency and client side. Particular expertise in working with companies in the delivery of conferences, exhibitions and multi-site product launches from concept stage to completion, with budgets of up to £3 million. With good communication skills, imagination, design flair and attention to detail and the ability and initiative to leverage available resources in order to drive a project through to completion within tightly defined timescale and budgets. Enjoys being part of a team but is also happy to work autonomously.
Scope of experience: conferences, meetings/forums, presentations, awareness campaigns, experiential road shows, launch events, celebratory parties, corporate hospitality, exhibitions, logistics, incentive travel, account management. Sectors include automotive, telecoms, education, central and local government and FMCG.
Area Covered: London, East Midlands,West Midlands, East Angla
Work Experience Summary: Event: The 8th Meeting of the Consortium for Globalisation of Chinese Medicine International Conference 2009
Client: The University of Nottingham/CGCM
Conference Project Manager
Overall responsibility for the delivery of this high profile event held at the East Midlands Conference Centre. This was the first time this event has been outside Asia and was attended by 200 international delegates. The conference included 3 days of proceedings, exhibition, Gala Dinner as well as pre and post event suppers.
The conference served as a global showcase and a platform for the research and development in the area of Chinese medicines. It provided an opportunity for the extension of international collaboration and co-operation between worldwide partner organisations including academia, government and industry.
• Full brief and design of online registration
• Development of website and all branded printed materials
• Sourced and briefed all suppliers
• Client, speaker and delegate liaison
• Exhibition and Research Poster display
• AV requirements
• Programme and proceedings development
• Gala dinner (guest speakers, menu, table plans, entertainment and décor)
• Visa applications
• Venues and accommodation
• Transport and transfers
• Hospitality programme
• Security and Risk Assessment
• On site staff recruitment
Client: Becta (British Educational Communications and Technology Agency (Coventry)
Regional Engagement Project Manager
Project managed a small high level 2 day event for the Directors of Children’s Services at Windsor Castle. Timeline for the event management produced, invitation management, written briefings for participants collated, agenda compiled, liaison between Becta, event facilitator and other key people.
Set up of management processes for a high level strategy advisory group consisting of senior local authority personnel and managed the organisation of the first meeting of that group: Timeline for meetings, including deadlines for all aspects of preparation, collation of papers, agenda’s compiled, liaison between Becta and group members.
Event: Nano in Nottingham and NanoWhat? Road shows (2007/2008)
Client: University of Nottingham
Responsible for the delivery of a two year experiential and public awareness campaign. This took place in all regional city centres and Show Grounds. Funded by the East Midlands Development Agency it highlighted the East Midlands as a science focused region and the opportunities, both in terms of career and higher education, available within the scientific world and emphasised how nanotechnology, in specific, impacts on our day-to-day lives. This was demonstrated by numerous interactive exhibits, interactive quiz, onsite academics and film show. Working with six regional universities and thirty schools, the road show received 28,000 visitors. This event has been recognised as one of the most successful government funded higher education projects in terms of delivery content and popularity. Long term outcomes will be monitored over the next 3 years.
• Working to the brief, created the concept, project managed the development and delivery of a highly successful pilot and the consequent roll out of a complex interactive road show
• Contributed to the bid procedure (costs, logistics, marketing strategy, and overall delivery)
• Actively involved with the brand development, marketing materials and website
• Responsible for a team of five and worked closely with external partners and academics from all regional universities
• Sourcing and briefing film production team
• Identifying and implementing critical path
• Satellite events (drinks receptions, breakfast meetings)
• Working within the OJEU procurement guidelines, briefed and selected main contractors (design agency, structure and exhibition contractor, TV production company, crowd control)
• Management of marketing events team of 4
• Responsible for all expenditure and budget control and reconciliation
• Monitoring and researching suppliers to ensure added value
• Writing Risk Assessments, Health and Safety and Child Protection Policies
• Delivery of in depth final reports including evaluations
Other Key Projects
Event: Six Science Cities Summit 2008
Client: Six Science Cities Consortium (Nottingham)
A national annual conference, which demonstrates the outcomes of a number of HEI-Business-Government partnership activity across a number of key sectors: healthcare and bioscience, energy, digital media and young people in science. Speakers and delegates included Ministers, local authorities, regional development and regeneration agencies.
Agency: Jarvis Woodhouse Events, (Bristol)
Clients: Joint Information Systems Committee, Towergate Insurance, North Somerset County Council
Working closely with the client, was responsible for the management of a complex 2 day conference held at the ICC, Birmingham. The conference was attended by 650 senior managers, practitioners and support staff involved in the use of Information and Communications Technology in further and higher education and research. 60 speakers/presenters participated and 50 sponsors exhibited. Responsible for all key areas including the on line registration system, AV requirements, sponsorship, accommodation, collation of presentations and organisation of VIP Dinner.
Agency: The Event Organisation, London (2002)
Client: European Bank of Reconstruction and Development
Working as part of a team, involved in delivering pre event management/logistics and onsite management of this 4 day Annual Conference held at the London Metropole Hotel. The EBRD provides project financing for banks, industries and businesses, across Central Europe and Asia and works with publicly owned companies, to support privatisation, restructuring state-owned firms and improvement of municipal services. The event brought together government ministers, CEOs, investors and the media.
Agency: Skybridge Group, London (2000-2001)
Clients: Vodafone, BT, Scottish Life
Senior Event Manager
Responsible for the development and coordination of an internal training campaign to support the launch of Vodafone’s WAP mobile phone. Following this project, was responsible for the planning and management of a number of corporate presentations, road shows, conferences and hospitality programmes. Management of an events team of 6.
Agency: Touch Down Productions/Clarke Hooper Consulting, London (1994-2000)
Clients: Associated Newspapers, Cellnet, BT, Woolmark, Birds Eye, St Ivel, Volvo, Citroen
Event and Logistics Manager
Managed and co-ordinated various projects and organised all aspects of logistics for corporate events and conferences both in the UK and abroad as well as experiential marketing campaigns to promote Quorn, Birds Eye and St Ivel.
The launch of Metro’ Newspaper (Associated Newspapers)
A simultaneous launch activity at 250 London underground stations, a series of breakfast presentations held at 6 Conrad restaurants and a publication launch party held in the Green Room for 300 Media Buyers and general corporate hospitality programme. The launch of this newspaper was the most successful since 1981.
O2/Cellnet U’ Nationwide Tour
The launch of Cellnet `U’ brand (pre pay mobile phone).
To support the launch of this new product, managers and retail staff from nationwide distributers were invited to join Cellnet for a video presentation followed by a Q & A session held by key industry figures. The events were held in nationwide cinemas and nightclubs. To ensure a healthy attendance, popular bands such as the All Saints were booked as the entertainment.
Word, excel, access, internet & email, aggresso and various databases and registration systems
Driving Licence Full
Interests Tennis, riding, cooking and travel
Education and Qualifications
Westonbirt Ladies College, Gloucestershire
O\' Levels: English Language, English Literature, History, Geography, French, Biology, Art
A Levels English Language, Sociology
Sally Ann R.
Event and Conference Project Manager