- Cardiff, GB
- £7 /hr
- Available now
An experienced administrator with 10 years experience across all business sectors up to Director level, ranging from Local Authority, Higher Education Sector, the Leisure Industrymore...An experienced administrator with 10 years experience across all business sectors up to Director level, ranging from Local Authority, Higher Education Sector, the Leisure Industry to Manufacturing Businesses, with vast experience of working in Human Resources.
A conscientious and hardworking individual with the determination to achieve any target set. Versatile in the approach to new situations and can offer a wide range of experience, with the ability to learn and bring new ideas into the work place. Totally reliable and committed, I am looking for a position that will allow me to develop my existing skills and experience.
I have a typing speed of 60wpm, experience of audio typing, excellent communication, organisational and interpersonal skills and can use most computer packages with ease including Microsoft Office.
Area Covered: NEWCASTLE/TEESIDE/DURHAM/SUNDERLAND/HARTLEPOOL - PLEASE ASK FOR OTHER AREAS
Work Experience Summary: Preparation of documentation prior to meetings
Organisation and maintenance of the Director’s On-Line Diary and responsibility for ensuring that the Director has sight of relevant items received in the post.
Dissemination of communications from the Director to all staff within the Department as directed.
Maintenance of a database of external contacts.
Ensuring that appropriate hospitality arrangements are made in relation to meetings and for internal and external visitors to the Department including the issuing of visitor car parking permits, tokens and the arrangement of refreshments where requested.
Process all purchase orders relating to Human Resources using the finance system e.g. advertising, stationery, furniture, it equipment, subscriptions, staffing costs etc to ensure that payments are made on time.
Ensure that Purchase Card Statements are processed on time each month and that all details of the card are kept confidential in line with the regulations set by the Finance Department.
Ensure that financial procedures are followed at all times and retain relevant records for the appropriate length of time in line with the Financial Regulations.
Maintenance of an up to date central filing system and central resource system for all members of staff within the Department.
Maintenance of an Inventory Register for the Department.
Maintenance of a system to ensure that Archive Records are regularly checked and that the Records Manager is notified of any records that need to be destroyed at the appropriate time. In relation to the archive records that are held locally, ensure that these records are confidentially destroyed as and when required in an appropriate manner.
Maintenance of confidential records in relation to staff within Human Resources in the following areas; personal files, appraisal records, staff development records and absence records.
Responsibility for the administration associated with the Academic Staff Promotion Process which involves, organising panel meetings, preparation of files for distribution to Panel Members and any other relevant paperwork, reference requests and collation of references received, all necessary communications to applicants, panel members and referees.
Data input of relevant records onto the CHRIS21 system e.g. absence.
Responsibility for the organisation of all Course/Travel and Accommodation arrangements for the whole department which involves contacting identified training providers, Travel Agents, Car Hire Companies etc to arrange the individual travel requirements at request of team members. This involves sourcing train or plane times, booking of hotels, train tickets and car hire and the organisation of places on training courses).
Responsibility for the administration of associated invoices, receipts and subsistence claims in relation to travel, ensuring that the claims are processed in a timely manner through the ORACLE system and passed through to finance for payment.
Responsibility for the organisation of catering and hospitality for the whole department using the On-Line Catering system, which involves gaining the catering requirements from members of the department and inputting the requirements onto the Catering System, giving detailed information and cost codes. Role Holder is also responsible for ensuring that the catering requests are matched up to the monthly invoices and recorded on the relevant spreadsheet.
Job Evaluation Role Duties:
Provision of Diary Management for a team of 4 Role Analysts
Provision of an efficient and importantly accurate administration service, including typing of Role Profiles and merging of information, arranging Job Evaluation Interviews, chasing verification documents with people up to Executive level, answering queries over the phone and in person and data entry into a specially designed job evaluation system (Towers Perrin).
Maintenance of an extremely confidential filing system and computerised databases.
Attending various meetings to take minutes including Academic Working Groups, Joint Negotiation Meetings and Job Evaluation Updates, all of which discussed very sensitive and confidential information.
Compiling and Printing of Role Descriptors for over 1600 members of staff and provision of mail merging service for various large mail merges.
Liaising with printers to produce Job Evaluation updates to be distributed University Wide
Provision of helpline service during Job Evaluation for all staff to answer any queries regarding job evaluation that arose.
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