- London, GB
- £12 /hr
- Available now
I am an experienced Personal Assistant, that is now looking for a part-time role as I am aiming to study.
I have excellent PC skills, along with first class secretarial qualifications.more...I am an experienced Personal Assistant, that is now looking for a part-time role as I am aiming to study.
I have excellent PC skills, along with first class secretarial qualifications. I am also experienced in new office set ups - my last job was at a start up company, so it was my responsibility to coordinate the set up; from choosing furniture, so setting up IT, telephone and efficient filing systems.
Area Covered: London
Work Experience Summary: 2008-2009
Cavatus Consulting Ltd • Oil and Gas Consultancy (Start-up Company)
Team PA/Office Manager
•Coordinating the new office set up. Duties included: sourcing new office furniture, IT and phone system installation, creating office procedures and effective filing systems.
•Microsoft SharePoint • setting up, managing and training all other employees on the new online document management system.
•Supporting the busy team with ad-hoc tasks, as and when required.
•Booking rooms and arranging catering for large meetings.
•Assisting in creation of PowerPoint Presentations for large meetings.
•Being the first point of contact for all incoming calls and visitors.
•Ensuring that the office is always well stocked with the relevant necessities.
•Arranging international visas for business travel.
•Booking national and international travel.
•Managing the company accounts and basic bookkeeping.
•Working alongside the General Consulate, and assisting him in creating and amending legal documents.
Deborah Mckenna Ltd. (Celebrity Television and Literary Agency)
•Dealing with day to day diary management, coordinating meetings & conference calls for two busy Directors.
•First point of contact for all clients.
•Taking accurate details of client requests as they come in, and passing them onto the agent.
•Assisting the agent when negotiating contracts for client activities.
•Booking clients in for television appearances, radio interviews and live events.
•Keeping an up-to-date diary of all client activities.
•Audio typing and proof reading legal documents.
•Ensuring the website and brochure are up to date, and making any amendments.
•Reconciling company expenses.
•Organising national and international travel.
•Extensive internet research to keep up to date with industry trends.
•Assisting with client and company logistics.
•Handling all incoming and outgoing correspondence.
•Answering and filtering telephone calls and providing an efficient message service.
•Coordinating large meetings with clients, staff, media houses & PR agencies.
•Day to day office duties & administration, including ordering stationary, ensuring enough kitchen supplies.
•Some private PA duties, including travel and day to day arrangements for the Directors’ busy young family.
Education Summary: 2005 - Intensive Secretarial Course (Pittman qualifications - first class passes)
2003-5 • BSc Media and Society year 2, London Southbank University.
2003 - A levels (3 • Business Studies, Art, Theatre Studies)
Frensham Heights School, Surrey.
2000 • GCSE (10, grades A* - C) St Christopher’s School, Bahrain.