- Dubai, AE
- $11 /hr
- Available now
-Dynamic worker with constant motivation for success and excellence in any work environment.
-Highly motivated, assertive, responsible, trustworthy, and a fast learner who valuesmore...-Dynamic worker with constant motivation for success and excellence in any work environment.
-Highly motivated, assertive, responsible, trustworthy, and a fast learner who values job initiative.
-Excellent written and social communication skills.
Area Covered: Administration
Company Name: SUPER ALLOY FZE
Industry: Import and Export
Job Title: P.A/EXEC. SECRETARY/ADMINISTRATOR
Company: SUPER ALLOY FZE
Description: -Report directly to Managing Director
-Managing appointments/calendars/diary of Managing Director
-Screening of incoming calls for Managing Director
-Organizing travel and preparing complex travel itineraries
-Handles confidential and sensitive information
-Responsible in arranging guest"s visa, ticket and hotel reservation
-Conducting research on the internet
-Coordinate with sales department regarding on requisition of orders
-Attending all costumers" complaints subject to top management decision for any action to be taken
-Performs inventory and monitoring of all office supplies & equipment.
-Responsible in monitoring all incoming and outgoing enquiries, quotations/offers, purchase orders etc.
-Prepares Proforma Invoice, Sales Invoice, Purchase Orders, Service Order, and Offers/Quotation etc.
-Prepares Custom Documents (Export, Import & Internal Transfer Documents)
-Responsible for online custom declaration using E-Mirsal II system (Import & Internal Transfer Documents)
-Responsible for online application using JAFZA Portal System which includes application for new/renewal/cancellation of visa, trade license, labor card, letter request, salary certificate and etc.)
-Coordinate with JAFZA regarding administrative issues
-Responsible to conduct Human Resources Management and other employee matter
-Screening of new employees
-Guiding newly hired employee to the group
-Responsible in monitoring and updating of personnel file 
-Preparing staff"s competency evaluation
-Prepares business correspondence
-Coordinate with courier company
-Monitoring of Staff"s attendance sheet
-Maintaining effective filing systems
-Other duties from time to time
Job Title: SALES COORDINATOR / P.A.
Company: SUPER ALLOY FZE
Description: -Undertakes the company"s bank transactions such as deposits, withdrawals and the encashing of cheques
-Prepares/provides payment to suppliers by way of telegraphic transfers in banks
-Prepares and transmits fax/e-mail messages to clients local and abroad
-Undertakes inventory of products/items sent by suppliers to ensure proper accounting before its final delivery to end-clients
-During delivery, verifies invoices issued by suppliers against those contained in purchase orders
-Prepares sales invoices, as well as Proforma invoices (which is devoted entirely to dollar accounts), both of which are issued to clients as proofs of transactions
-Coordinates with clients, by way of phone/Internet on matters pertaining to product details and specifications, as well as with regards to how a transaction is to be arranged and consummated
-Sends quotations to clients alike via electronic mail, when price listings are already available from the company database
-In the absence of price listings, e-mails/contacts suppliers for their quotations, and then sends these quotations to clients
-Prepares delivery receipts (DR"s), which are issued especially in the advent of partial product deliveries
-Performs office inventory control to make sure that office supplies are in good stock levels, and also to monitor against improper use/wastage.
-Does field assignments whenever called upon to, particularly on occasions when there are urgent deliveries to be accomplished
-Encoding, in the least, of a) cash disbursement, b) purchases, c) dollar payments, d) details of product shipments from freight companies coming from suppliers
-Filing of documentations and necessary office papers
-Coordinates with freight companies especially with regards to the state and date of product deliveries
Degree: BS COMPUTER INFORMATION SYSTEM
Field of Study: COMPUTER INFO. SYSTEM
University / College: COLUMBAN COLLEGE
P.A/Exec. Secretary/ Administrator