- Malacca, MY
- £10 /hr
- Available now
âï¿½’¢ Over 25 years experience in the manufacturing and service industry as Personal Assistant, Human Resource and Administrative Executive and Administrative Secretary experiencemore...âï¿½’¢ Over 25 years experience in the manufacturing and service industry as Personal Assistant, Human Resource and Administrative Executive and Administrative Secretary experience in the manufacturing and service industry.
âï¿½’¢ Strong interpersonal skills and possess ability to establish and maintain effective working relationships with all levels of people.
âï¿½’¢ Excellent communication skills with fluency in written and spoken English and Bahasa Malaysia.
âï¿½’¢ Self-starter in handling a variety of assignments by following through from beginning to successful completion often under pressure.
âï¿½’¢ Like to achieve and work independently. Dedicated and motivated with a high degree of initiative and a positive âï¿½ï¿½can doâï¿½ï¿½ attitude.
âï¿½’¢ Good organizational skills and able to plan ahead to ensure timely delivery of results to end-user.
âï¿½’¢ Strongly believe in teamwork, therefore can work effectively in a team environment, cooperating with others and helping people out when necessary.
âï¿½’¢ Have good experience and exposure dealing with top management and people at all levels and able to maintain a positive, professional and cooperative rapport with staff, management, and clients.
âï¿½’¢ Excellent telephone, customer service, and computer skills with proficiency in MS Word, Excel, Outlook and PowerPoint.
Area Covered: anywhere
Work Experience Summary: âï¿½’¢ Maintain and coordinate Project Manager and other expatriates calendars and schedule and make appointments, and arrange and coordinate travel schedules.
âï¿½’¢ Prepare a variety of special and recurring reports containing highly confidential information following Project Managerâï¿½ï¿½s general directions.
âï¿½’¢ Attend meetings, take dictation, transcribes and prepares minutes for review by Project Manager prior distribution.
âï¿½’¢ Ensure confidentiality and controls access to sensitive information such as staff personnel files.
âï¿½’¢ Liaise with clients on invoicing matters and other relevant matters pertaining to projects.
âï¿½’¢ Perform full administrative support functions including
âï¿½’¢ administrative duties associated with scheduling and coordinating meetings and planning events
âï¿½’¢ reviewing invoices, updating phone/e-mail lists, arranging travel and accommodation.
âï¿½’¢ monitoring all local staff and expatriates movements.
âï¿½’¢ compose and letters and memoranda from verbal directions
âï¿½’¢ coordinate the preparation, development and production of major documents, such as proposals, tenders, etc.
âï¿½’¢ handle petty cash and attend to the welfare of local and expatriate staff like handling payment of utilities bills, submitting expense claims, travel arrangement, air and hotel reservations and car rental.
âï¿½’¢ arrange with vendors for services of office equipment and other office-related products.
âï¿½’¢ handle tenancy agreements for all local and expatriates boarding
âï¿½’¢ perform all other aspects of general administrative work like partial application for permits for expatriates, general correspondences, photocopy, collate and distribute mails and faxes, purchasing and maintaining logs for package pickup and delivery, photocopying and collating, etc.
âï¿½’¢ Monthly accrual and outlook of the project.
âï¿½’¢ Updating companyâï¿½ï¿½s service excellence dashboard.
âï¿½’¢ Input data into companyâï¿½ï¿½s synchronized forecasting tools.
âï¿½’¢ Prepare timesheets to be attached with invoices to client.
âï¿½’¢ Arrange training for local staff.
âï¿½’¢ Establish and maintain records and files according to MAC standard.
âï¿½’¢ Assist with projects and perform other duties and functions as assigned or requested.
Education Summary: Education:
Diploma in Business Studies/ Administration/ Management
St. Johnâï¿½ï¿½s Ambulance first Aid Course
Fire Safety Course
Team Building Programme
Personal Assistant Development Course
Administrative Officer /Office Administrator