- London, GB
- £20 /hr
- Available now
I was the office manager at John Scurr Primary School for 11 years, and after completing the Certificate & Diploma of School Business Management I became the School Businessmore...I was the office manager at John Scurr Primary School for 11 years, and after completing the Certificate & Diploma of School Business Management I became the School Business Manager and a member of the Leadership Team. I managed two secretarial staff and the Home School Liaison Worker. I was responsible for the smooth running of the administration function in a large and busy primary school including the computer network system in the office.
I worked closely with the head teacher to prepare the annual budget ensuring it reflected the school development plan. I prepared regular estimates of income and expenditure and provided frequent reports to the Head and governors. I used Key Solutions Cash Accounts . I provided regular budget updates for budget holders and monitored expenditure against budgets. I was responsible for the management of the school accounting function (using RM Finance) to ensure that the procedures in place were used effectively. I managed and monitored the accounting procedures in the school and resolved problems with ordering, processing payments and the production of cheques. I was responsible for reconciliation of bank accounts and ensuring the returns were forwarded to the LEA in a timely manner. I used and developed financial management information and I am familiar with the Audit Commission’s benchmarking tools. I managed the payroll services which were provided by an external provider and used a reconciliation system to ensure salaries were paid accurately. The regular audit reports showed continuous improvement. I am aware of the financial regulations and standing orders that schools use to manage their budgets and ensure their money is spent effectively and transparently.
I undertook general HR matters, and developed a system for the initial induction of new support and teaching staff. The system ensured that all of the administrative needs such as CRB checks, and relevant forms were filled in and all appropriate information was collected. I provided advice relating to all personnel matters including sickness and maternity, redundancy and other pertinent personnel matters. I managed the confidential staff records. I had direct line management for admin staff and provided support, advice and liaison for other support staff. I held regular appraisal meetings with my staff and encouraged, supported and progressed their professional development. I delivered appropriate inset and identified appropriate training opportunities. I regularly liaised with our personnel provider to ensure compliance with current legislation and to implement personnel policies in school.
I was responsible for the whole school admin provision (using Phoenix Gold which was going to be replaced by Phoenix E1 which is web based), including admin ICT network, reception and the learning resources budget. I managed the photocopying functions, telephone system and the staff refreshment vending machines, including leases, upgrading photocopiers and negotiating best value for telephone and other services. I managed the production of the school newsletter. I was responsible for setting up all of our administrative functions which are computerised including school dinners, electronic purchase ordering, cheque printing, electronic absence recording and the pupil records. I also was responsible for keeping the data protection register up to date, the ICT software licences and I managed the annual PLASC and other data returns to the DfES and the LEA.
I have excellent interpersonal skills and am able to deal with complex and sensitive enquiries. I dealt with parents, pupils and visitors on a day-to-day basis and often had to manage difficult situations..
I hold both the Certificate & the Diploma of School Business Management.
Area Covered: SE28, E1
Work Experience Summary: EXPERIENCE
Heronsgate Primary School, Whinchat Road, West Thamesmead Senior Admin Officer
Managing School Office and 2 Clerical Assistants Managing all aspects of administration in the school including finance, HR, recruitment, payroll etc 3 Jan 2007 • 29 Feb 09
John Scurr Primary School, Cephas Street, London, E1 4AX School Business Manager/Office Manager
Managing a team of 3 admin assistants + Home School Support Liaison Officer
Managing all aspects of school administration
Delivering ICT & work related training to support my staff & colleagues
Delivering ICT training to support colleagues in other schools
Delivering ICT training to support Education Social Workers in the use of attendance software
1 Jan 1995 - 31 Dec 2006
Bygrove Primary School, Bygrove Street, London Senior Admin Officer (Maternity Cover)
Improving all aspects of the administration function and bringing up to date admin backlog. Sept 1994 - Dec 1994
London Borough of Tower Hamlets, Mulberry Place, Clove Crescent Project Manager ICT (Schools)
Managing a team of 5 support officers
Delivering software support, hardware first line support
Developing training materials
Training either via workshops or one-to-one sessions for both admin, teaching and head teachers
Advice to schools on appropriate software & hardware purchase
Supporting schools networks 1992 - 1994
LBTH Project Officer ICT (Schools)
Working closely with the project manager on all stages of the implementation of the Computer Aided Administration project.
Managing user group meetings
Data conversion and support
1991 - 1992
Education Summary: SELTEC Lewisham
RSA Audio Typing
RSA Word Processing
RSA Office Practice
RSA Communications in business
Social Science - Foundation
ICT in Society • level 2
National College of School Leadership
Dual award - Certificate in School Business Management & IIAM
Diploma of School Business Management â€‚
Office Manager/School Business Manager