- Cambridge, GB
- £12 /hr
- Available now
I am an organised and dedicated graduate student, with six years of administrative experience. My key skills gained from my work experience are time management,more...Personal Statement
I am an organised and dedicated graduate student, with six years of administrative experience. My key skills gained from my work experience are time management, excellent organisation and client liaison skills, the ability to work to deadlines under pressure and work either as part of a team or on my own. I am also used to dealing with finances and managing staff. My roles at Kings College, the Temporary Employment Service at Cambridge University and the Employment Bureau at Anglia Ruskin helped me to build strong relationships with partner institutions to create good working relationships and to maintain these relationships so that future work was ensured. I have a creative flair; I am fluent in French and have a passion for the arts, media, music and travelling. My recent training as a counsellor has helped me to develop good listening skills, and more awareness of how to communicate with people as well as empathy, a person-centred approach to people, and the ability to respect and treat others without judging them as far as is possible. My aim is to work in an environment that allows me to use and develop my skills and make a difference in peopleâï¿½ï¿½s lives. In addition to my administrative experience I have run workshops in music and taught large groups of children/young adults.
Languages Spoken: English, French (fluent), Spanish (basic).
February 09-Current Anglia Ruskin University, Resourcer in Employment Bureau for Cambridgeshire Slivers
Â’¬ Using online database to manage candidate information. Bookings, timesheets
Â’¬ Maintaining paperwork/filing systems for all candidates and clients
Â’¬ Maintaining client and candidate relationships, following up on bookings. Going on client visits.
Â’¬ Resourcing candidates for positions, filling positions
Â’¬ Creating posters to resource candidates and clients
Â’¬ Creating and sending candidate bulletins to clients
Â’¬ Processing timesheets
Â’¬ Communicating with large variety of people on different levels.
November 07-February 09 Cambridge University
July 08 - February 09 Office Manager 800th Anniversary Office, External Affairs and Communications
Â’¬ Managing the office and administration for team of 6 people, and monitoring sickness, holiday, training
Â’¬ Taking minutes for the 800th Anniversary Committee, sending out agendas, booking rooms
Â’¬ PA duties for the Director, arranging meetings, lunches booking transport
Â’¬ Event organisation, including the planning for the opening event for the 800th Anniversary with the light show
projected onto Senate house, which received 10,000 visits, planning receptions, organising catering, invitations for this event.
Â’¬ Working with an external events organisation, Events Unlimited, planning a staff Garden party, developing links
with them and external suppliers to provide supplies for the Garden Party. Working with the events agency and a web designer to build an online ticketing form for all staff to use.
Â’¬ Liaising with the Press to cover events run by the Office of External Affairs and Communications.
Â’¬ Managing and updating the website
February âï¿½ï¿½ July 08 Temporary Recruitment Consultant, Temporary Employment Service
Â’¬ Monitoring candidates applying to the agency, assessing CVâï¿½ï¿½s for suitability
Â’¬ Conducting interviews of candidates
Â’¬ Requesting references, P45âï¿½ï¿½s, bank details
Â’¬ Taking bookings internally and filling positions with suitable candidates, matching skills to jobs
Â’¬ Searching for candidates using Reed online services and liaising with other agencies for more specialist requests when candidates were not available
Â’¬ Building and maintaining good relationships with Departments and Colleges at the University so that they would keep their account with TES rather that going to other agencies
Â’¬ Imputing timesheets and helping with aspects of payroll
November 07 âï¿½ï¿½ February 08 Receptionist/Administrator, Counselling Services
Â’¬ Manning reception, front of house duties
Â’¬ Managing database dealing with clients and taking calls and enquiries,
Â’¬ Dealing with a high level of confidential information regarding staff and students
Jan 05-September 2007 Undergraduate Administrator and Acting Departmental Administrator, Kings College Music Department, London
Â’¬ Responsible for dealing with all Departmental enquiries, face-to-face, telephone, written.
Â’¬ Acting as PA for the Postgraduate and Departmental administrator when she was in the role. Fielding calls/emails and allowing the Departmental Administrator time to deal with other future planning.
Â’¬ Dealing with the Head of Departmentâï¿½ï¿½s diary
Â’¬ Booking rooms for meetings
Â’¬ Organising all timetabling for Departmental teaching, including organising student tutorials and booking rooms for any external events. Organising Open Days, Induction events etc.
Â’¬ Liaising with partner institutions including the Royal Academy of Music and SOAS to organise student course choices, auditions.
Â’¬ Maintaining departmental databases and implementing new systems to improve the administrative system within Department
Â’¬ Liaising with Music Department staff to organise and publicise outreach events such as Open Days, public lectures, concerts and conferences
Â’¬ Responsible for liaising with Music Department staff and assisting in organising the department choir, viol group and the orchestra, plus responsibility for liaising with Music Societies.
Â’¬ Working with Admissions tutor to organise the UCAS admission of studentâï¿½ï¿½s onto the Music BMus courses.
Â’¬ Working with the School of Humanities to deal with Postgraduate Admissions, Research grants etc
Â’¬ As office manager I have been responsible for the supervision of the other members of staff working in the office. This included training, checking on their progress, dealing with any staff problems etc
Â’¬ Responsibility for finances in Music Department including all orders, contracts for staff, budget codes etc
Â’¬ Responsible for the running of Examinations, replacement exams, exam boards.
Â’¬ Taking and writing up minutes, creating agendas, for all Departmental meetings.
June 04 âï¿½ï¿½ Dec 04 Administrative Assistant, Modern Language ,Centre, Kings College London, Covering Maternity Leave.
Â’¬ Organising Open Day Events for all potential students.
Â’¬ Assisting in the management of all Half Course Unit Language Programmes
Â’¬ Enrolling students onto courses and inputting their data onto the databases
Â’¬ Organising student lists for language classes
Â’¬ Directing students to correct classes and advising on levels for evening classes.
Â’¬ To produce and send adverts to Departments to advertise the language half course units.
Royal Academy of Music, London Sept 2002-May 2004
January 03-May 2004 Box Office Manager and LRAM Administrator
Managing the sale and allocation of tickets to concerts held at The Royal Academy of Music
Strong Client Liaison skills, dealing with VIP clients, patrons and donors of Royal Academy of Music, ensuring clients needs are met, their seats reserved and receptions organised.
Strong time management and organisational skills to plan termly concerts, including ticket design, proof reading, and staff hire for each Box Office event.
Managing ticketing for the Genius of the Violin Festival, and running Box Office for all ticketed events and courses.
Staff management, including the interviewing/hiring of Box Office staff, the organisation of their termly rotas, overseeing and training of staff and their payment.
Event organising for the Friends of the Academy, producing their termly mail-outs, liasing closely with the Press and Publicity and Development Office to create their tickets and receptions, drinks, and suppers.
As LRAM Administrator the role includes Minute taking and agenda preparation for LRAM Board meetings, the preparation of letters for tutors and students. Organising meetings, registering students on the LRAM Course and organising their exams.
Strong computer skills, Word, Excel, Internet
Sept 02-Jan 03 Administrative Assistant, Royal Academy of Music
Teaching Work Experience
Sept-April 2002 Language Assistant, LycÃƒ’©e Sidoine Apollinaire, Clermont-Ferrand, France
July-Sept 1996-2001 TEFL Teacher, Barnardiston Hall Preparatory School
Skills include strong communication in either French or English
Time management and initiative in lesson planning and teaching groups of students aged 15-22 studying the equivalent of GCSE, A-Levels and also those who were studying vocational business classes in a French Secondary School and preparing their exams for the âï¿½ï¿½Grandes Ecolesâï¿½ï¿½.
Working with students with learning disabilities and helping find ways of making meaning easier for them.
Working with teaching assistants to aid students in classes with special requirements.
Ability to manage groups of people and make sure that they are both satisfied and working to their full potential and also the ability to think quickly and use my initiative and patience.
2007-2011 MA in Integrative Counselling and Psychotherapy, Roehampton University, London
2005-2006 Certificate in Counselling Studies, City and Islington College, Marlborough House, London
2004-2005 Certificate in Counselling Skills, City and Islington College, Marlborough House, London
1998-2002 Royal Holloway and New Bedford College, University of London: BA (Hons) English and French 2:1
Sept 1998: Bedford Open Entrance Scholarship to Royal Holloway and Bedford New College, University of London.
1996-1998 St Maryâï¿½ï¿½s School, Cambridge:
A Levels: French A, English Literature A, Theology B. GCSE: Spanish A*, French A*, English Literature A, Latin A, Religious Studies A, History B, Biology A, Chemistry B, Mathematics C.
Area Covered: Cambridge, London, Suffolk
Company Name: Cambridgeshire Slivers at Anglia Ruskin University
PA / Office Manager / Resourcer