Microsoft Outlook Calendar expert needed for specific customisation

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Experience Level: Intermediate
We are trying to improve our paper diary system by utilising Outlook Calendar but need it to record an amount of information that is needed for each event that we book.
We want adaptions that make it a set format for recording of the information and keep it visible and easy to access for all users (approx 6 in total)
Info such as;
Associate Facilitator

And then we need to ensure this information is available retrospectively for invoicing purposes.

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