Coding of Invoice for Our Acc Team (Trial 100)

Trial 100 batch settings to allow just 100 items to be done rather than 1000

We have a small backlog (about 1000 with maybe another 1000-1500 to follow) of scanned invoices as PDF's (95%+ single page, but some multi page, although most contain the relevant information of the first page in any event) that need to be renamed to give the following information for our accounts team:

The Year and Month of the invoice
The sequence number within that month (from a list of next available numbers)
The Day of the month
Total Invoice Value - £ $ €
Total VAT- £ (where either shown or calculated by YOU where a VAT number is listed ie Gross div 1.2 times 0.2 = VAT - easy!)
Invoice Number/Transaction Ref
Supplier name
"Invoice to" Short Name (usually 1 of 4 companies in our group - as a 2charactor code)
Payment method (if listed or "x" if missing) - usually last 4 digits of card number
Nominal Code (like sage's), 4 digits

The details required above are coded into the file name, we can then import them to our systems. See attached full specification.

We want the work undertaken quickly, accurately and have a document that explains the coding system is attached, plus some help notes for invoices that are hard to understand for first timers.
We will try and remove any difficult invoices, but where a field cannot be determined just place a single "x" in the field.

While the details are not massively sensitive, we do require complete confidentiality and non disclosure so your agreement this this fundamental.

We are looking for a fairly quick turnaround of the task.
The initial test batch of 100 invoices would allow us both to ascertain the accuracy and time taken, further batches would then be agreed.
There may be further batches to process in the future, but we need to see how this goes first.

We would like the initial 100 invoices done to start to check for quality before going with them all. The invoices can be uploaded to our FTP server to downloaded (or Dropbox/onedrive etc), and then be reloaded back by you once done...

2 separate (Redacted/EDITED) invoices are enclosed to see the type of document we need coding, with the filename coded as we need. If you are serious and want to see more samples then these can be provided.

A fast accurate typist should be able to do this very easily. Accuracy is however KEY. We have a PDF viewing tool that works very well for this task, which is free. So you can rename the file while viewing the contents.

A chart of accounts will be provided separately, but it is similar to sage Line 50 codes.

The budget/pricing is per 100 invoices, and pro rata from there, so 10 invoices would be 0.1 times the rate and 163 invoices would be 1.63 times the rate.

Many thanks