Virtual Administrator / Virtual Office Manager

  • Posted:
  • Proposals: 13
  • Remote
  • #37128
  • Awarded
Nia D.
Susanna R.
Allison M.MA Typing Services ..Anna K. + 8 others have already sent a proposal.
  • 6


Experience Level: Intermediate
LATEST UPDATE: 22/09/2010
Well, we’ve had an almost overwhelming response to our job advert (we could have done with admin support for this very process!) and we’ve been extremely impressed with the calibre and enthusiasm of the applications. We thought there must be good people out there who loved to do what frustrated us! And we were right.

Thanks to everyone who bid - we enjoyed marveling at your skills, ability and experience.

Having received well over 80 bids we have had to get cracking early to create an initial short-list of 20 people that all exceeded our initial expectations when posting the advert. From those 20 we have now contacted 4 people to explore further. Should none of these work out we'll return to our list of 20.

It's been very difficult choosing - so many people seemed SO perfect!

Thanks again for your bid, and all the very best everyone. We'll certainly be using PPH again, so keep your eyes peeled.


Hello there,

Socks for Happy People is a lovely company that makes a genuine difference in the world with every pair of organic cotton socks we sell. However, myself (Rich) and Tom are not functioning at anywhere near our potential as we're spending too much time treading water in business administration.

That's where you come in.

We're looking for a super-organised, dependable, experienced and enthusiastic Administrator / Office Manager with a good attention to detail that is already fully set up to work remotely. Administration, organisation, and getting stuff done has to be what you enjoy and do naturally - business administration really isn't our thing but it needs to be yours : )

Initially we'll be looking for someone to deliver between 10-15 hours a week of administrative and office management brilliance, starting on Tuesday 28th September. There's every chance that if we 'click' and you prove to be invaluable this could well increase over time.

We want you to have experience of high level administration and office management in SME's, and be able to come in and whip us and our systems into shape. Imagine we're a blank canvas as a business and systems need creating from scratch - can you come in and do that?

Here is a flavour of the kind of tasks and duties we would ideally require you to cover, though it's not comprehensive and there's likely to be other things too:

- Take and distribute (Skype) meeting minutes, with action points
- Update our online 'To-do' lists
- Prepare paperwork for and liase with bookkeepers
- Deal with/respond to 'light' incoming email (we'll sort the meaty stuff)
- Updating spreadsheets
- Creating spreadsheets
- Creating systems and processes that ensure the company runs smoothly and efficiently in a trackable manner
- Online diary management
- Book travel
- Producing/compiling financial/sales reports (e.g. Profit and Loss)
- Arranging meetings
- Research
- Liaise with customers
- Purchasing/paying invoices
- Manage budgets, produce reports
- Liaise with our suppliers
- Update and engage with our web-shop
- Send out e-marketing mailshots
- File important information and documentation
- Formatting and posting Wordpress blog posts
- Resizing and basic editing of photo's
- Creating address labels
- Managing contacts

I will be based in London, UK. Tom will be in various places around the world, and neither of us will work regular days/hours as a rule (though I will generally work 2 to 3 full days a week). We will have weekly (online Skye) management meetings on a regular day/time each week that you'll need to attend. You can be anywhere, but preferably working to a UK/European time zone as there will be times we need you the same business day.

Ideally you will be contactable on a daily basis (via telephone, email, skype and online chat) and flexible enough to get back to us if something is important or urgent with info or delivered work on the same day it's requested, and at other times 24-36 hours would need to be quite standard.

Myself and Tom are open, good natured and work hard to ensure the ethos of our values-led company is present in everything we do. We are also very driven to see Socks for Happy People achieve the missions it's set out to achieve and will expect that you do the best you can, set very high standards for yourself and keep to them.

Attached is some info about our company, and a pic of us. The company website is

If this opportunity is something you're passionate about doing, please get in touch. We're looking for someone to start on Tuesday 28th September so be sure to register your interest and outline your capacity, experience and enthusiasm for all of the above soon.

Great! We really look forward to hearing from you.

Rich + Tom : ) : )

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