Personal Assistant Needed to help Expanding Entrepreneur
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Post a project like this4646
£8/hr(approx. $10/hr)
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- Proposals: 61
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Description
Experience Level: Entry
I am a 27 year old entrepreneur who left the city of London to set up my own business two years ago. 18 months on and I am very busy balancing a number of growing companies which I started at the same time:
1. A Computer Training company for the Over-50s
2. A Fundraising Agency for the Charity Sector
3. A Film Production Company
4. A niche Software Business
Based in Oxfordshire, I am now also about to launch a fifth business, an unique online home-wares shop, over the next 6 months.
Whilst I employ tutors and researchers for the above businesses to carry out the day-to-day work, I personally oversee all the companies, their expansion, their marketing and promotion, any issues or problems, look after clients, find new work, etc, etc. It has got to the point where I cannot do everything myself any more, especially in terms of researching new areas that I want to expand into, as each of these businesses has a number of different "strands" or services, as well as a number of possible new avenues to look into.
I therefore require an able Personal Assistant (from anywhere in the UK) who can now support me across ALL the businesses to take some of the strain away (to give you some idea, I currently have a 20-page, 11,000 word to-do list on 'Word' which I work on from day-to-day) and make sure my businesses can continue their growth and not stall.
Running small businesses means working with tight budgets, so I have only set aside enough budget at the moment to fund an assistant part-time for ONE FULL DAY PER WEEK (8 hours, 9am to 5pm), for the next THREE MONTHS (July, August and September), at the rate of approximately £8 per hour / £64 per day / £260 per month. These funds are confirmed and already set aside so the successful applicant will have a minimum of 3 months work guaranteed, for one day per week, once on board. The hope is that, during busy periods, and if funds allow, I will ask this individual to work a second day per week when needed, so the possibility of earning more is certainly there.
The one day per week is flexible, i.e. it can be any day of the working week. In busy periods I may try and ask for a certain day, due to deadlines. I therefore need someone who is able to do this work and be on-call to be able to complete one-day per week guaranteed, rather than an individual who is so busy with other work that it will worry me whether they are available or not from week to week.
This 3-month piece of work can be considered a trial-period, as if the relationship proves successful, I would certainly like to continue the partnership and extend the work past September. The potential for a full-time job in the future is certainly there, as I would ideally like a full-time assistant to act as both office organiser, admin clerk and researcher for New Concepts. I feel the work / position is much more interesting than a normal PA post handling pure-admin.
This is a home-based role which would suit a flexible freelancer who can put aside one day per week to do this role justice, working remotely from their place of residence, with access to the Internet. Free landline calls would be a bonus, but otherwise we will pay expenses to cover this.
Please note this is not your average / normal PA role, as the work is extremely varied across 4-5 different sectors. So I am therefore looking for someone with experience who is very good at balancing these requirements, thinking on their feet, working hard, looking at many different random things at once, and someone who can communicate professionally to people at all different levels of business from all different sectors (whether a CEO, a Marketing Director, or the retired editor of a local village Gazette).
The ability to accomplish a lot from a full 9-5 working day is also of the up-most important for me, as there is so much to do I cannot afford to hire a slow worker! I also place a huge amount of importance on finding an assistant who themselves are innovative and entrepreneurial, who can suggest and understand ideas quickly, and not require constant assistance during the day.
A typical day comprising research, admin, communication, chasing up and so on, would probably look like this:
1. Finding out the contact details for a Marketing Director of a well-known brand for a Film Festival
2. Researching all the media outlets (newspapers, radio, local magazines) in a certain county of the UK, and statistics on the population there.
3. Speaking to advertisers of local village gazettes about invoices, advert sizes, prices and receipts
4. Speaking to individuals, libraries, churches, retirement homes, or schools about computer lessons.
5. Finding out information on Grant-Making Trusts in the UK using a database of ours, checking appeal letters to Trusts, researching and speaking to charities.
6. Paying expenses for film cast members, looking over crew CVs, etc.
7. Arranging an advert on gumtree.com
8. Researching homeware suppliers and retailer exhibitions - building lists.
9. Chasing up testimonials for our websites
10. Booking access at a networking club in London, or tickets for a film in Cannes through a distributor.
So it will be varied and interesting work. The successful applicant will be expected to sign an NDA to protect my businesses (and future ideas), will be paid monthly on a self-employed basis (so you are responsible for your own Tax and NI), and will be setup with their own email accounts across all our businesses - so you need to have Outlook or MacMail to be able to process these different messages. Having access / control to my own email may be looked at in the future.
I would ideally like to have a telephone interview with the top candidates, before starting work. Whilst the 1st July is the official start date, I would ideally like to commence before this.
I look forward to hearing from you!
Matthew Adam
1. A Computer Training company for the Over-50s
2. A Fundraising Agency for the Charity Sector
3. A Film Production Company
4. A niche Software Business
Based in Oxfordshire, I am now also about to launch a fifth business, an unique online home-wares shop, over the next 6 months.
Whilst I employ tutors and researchers for the above businesses to carry out the day-to-day work, I personally oversee all the companies, their expansion, their marketing and promotion, any issues or problems, look after clients, find new work, etc, etc. It has got to the point where I cannot do everything myself any more, especially in terms of researching new areas that I want to expand into, as each of these businesses has a number of different "strands" or services, as well as a number of possible new avenues to look into.
I therefore require an able Personal Assistant (from anywhere in the UK) who can now support me across ALL the businesses to take some of the strain away (to give you some idea, I currently have a 20-page, 11,000 word to-do list on 'Word' which I work on from day-to-day) and make sure my businesses can continue their growth and not stall.
Running small businesses means working with tight budgets, so I have only set aside enough budget at the moment to fund an assistant part-time for ONE FULL DAY PER WEEK (8 hours, 9am to 5pm), for the next THREE MONTHS (July, August and September), at the rate of approximately £8 per hour / £64 per day / £260 per month. These funds are confirmed and already set aside so the successful applicant will have a minimum of 3 months work guaranteed, for one day per week, once on board. The hope is that, during busy periods, and if funds allow, I will ask this individual to work a second day per week when needed, so the possibility of earning more is certainly there.
The one day per week is flexible, i.e. it can be any day of the working week. In busy periods I may try and ask for a certain day, due to deadlines. I therefore need someone who is able to do this work and be on-call to be able to complete one-day per week guaranteed, rather than an individual who is so busy with other work that it will worry me whether they are available or not from week to week.
This 3-month piece of work can be considered a trial-period, as if the relationship proves successful, I would certainly like to continue the partnership and extend the work past September. The potential for a full-time job in the future is certainly there, as I would ideally like a full-time assistant to act as both office organiser, admin clerk and researcher for New Concepts. I feel the work / position is much more interesting than a normal PA post handling pure-admin.
This is a home-based role which would suit a flexible freelancer who can put aside one day per week to do this role justice, working remotely from their place of residence, with access to the Internet. Free landline calls would be a bonus, but otherwise we will pay expenses to cover this.
Please note this is not your average / normal PA role, as the work is extremely varied across 4-5 different sectors. So I am therefore looking for someone with experience who is very good at balancing these requirements, thinking on their feet, working hard, looking at many different random things at once, and someone who can communicate professionally to people at all different levels of business from all different sectors (whether a CEO, a Marketing Director, or the retired editor of a local village Gazette).
The ability to accomplish a lot from a full 9-5 working day is also of the up-most important for me, as there is so much to do I cannot afford to hire a slow worker! I also place a huge amount of importance on finding an assistant who themselves are innovative and entrepreneurial, who can suggest and understand ideas quickly, and not require constant assistance during the day.
A typical day comprising research, admin, communication, chasing up and so on, would probably look like this:
1. Finding out the contact details for a Marketing Director of a well-known brand for a Film Festival
2. Researching all the media outlets (newspapers, radio, local magazines) in a certain county of the UK, and statistics on the population there.
3. Speaking to advertisers of local village gazettes about invoices, advert sizes, prices and receipts
4. Speaking to individuals, libraries, churches, retirement homes, or schools about computer lessons.
5. Finding out information on Grant-Making Trusts in the UK using a database of ours, checking appeal letters to Trusts, researching and speaking to charities.
6. Paying expenses for film cast members, looking over crew CVs, etc.
7. Arranging an advert on gumtree.com
8. Researching homeware suppliers and retailer exhibitions - building lists.
9. Chasing up testimonials for our websites
10. Booking access at a networking club in London, or tickets for a film in Cannes through a distributor.
So it will be varied and interesting work. The successful applicant will be expected to sign an NDA to protect my businesses (and future ideas), will be paid monthly on a self-employed basis (so you are responsible for your own Tax and NI), and will be setup with their own email accounts across all our businesses - so you need to have Outlook or MacMail to be able to process these different messages. Having access / control to my own email may be looked at in the future.
I would ideally like to have a telephone interview with the top candidates, before starting work. Whilst the 1st July is the official start date, I would ideally like to commence before this.
I look forward to hearing from you!
Matthew Adam
Matthew A.
98% (50)Projects Completed
52
Freelancers worked with
33
Projects awarded
7%
Last project
4 Aug 2022
United Kingdom
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