Restructure my inbound email (inboxes and filters) to save me time managing email
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Post a project like this£10/hr(approx. $13/hr)
- Posted:
- Proposals: 5
- Remote
- #470629
- Expired
Description
Experience Level: Entry
Estimated project duration: 1 day or less
I have four different email accounts:
A personal email account (for which I have posted a separate job; shortly to be transferred to Google Apps)
A professional email account (for which I have posted a separate job; shortly to be transferred to Google Apps)
Another professional email account (already hosted with Google Apps)
A Hotmail/Outlook account (which redirects to my personal account)
I also have a Gmail account which is linked to my Google login (for which I use my personal email address). This doesn't get any email, other than event notifications of event invitations sent to my personal email address.
On a typical day I receive the following volumes of email:
Personal: between 10 and 30 emails
Professional1: between 3 and 15 emails
Professional2: between 5 and 50 emails
Hotmail/Outlook: between 5 and 10 emails
On a particularly bad day I can receive up to 150 emails across all my accounts. A truly awful once-a-year nightmare might see 250 emails.
My email is a real mixed bag:
Approximately 50% of my email is either spam or regular, routine newsletters and mailouts that come through on a predictable basis
Approximately 15% of my email requires some kind of reply or action within a relatively urgent timeframe (that day)
Approximately 15% of my email requires some kind of reply or action within a medium-term timeframe (within a few days)
Approximately 10% of my email consists of relevant but ignorable notifications, alerts, reminders or receipts
Approximately 10% of my email is genuine personal correspondence which I can answer at leisure
In general, I get email from 90% of the same people/organisations each month; only very rarely does a new contact pop into an inbox.
What I would like is for someone to sift through my email accounts and strip them back completely:
- Set up filters to sort my email more effectively according to who is sending it
- Channel off any spam/mailouts/newsletters into a folder that sits somewhere between 'inbox' and 'junk'
- Set up filters to capture and flag really important emails
- Reduce the size of my inbox; cull as many dead emails as possible
Going forward, I'd like to have the filters do as much of the work for me as possible, so that checking emails is a 15 minute job each day MAX.
FYI, I have Boomerang installed, but rarely use it. I typically spend around 30 - 45 minutes every day responding to email, but estimate that I spend double-that *dealing* with email.
My inbox never gets filtered or emptied and so has 38,000 emails in my personal inbox, and around 8,000 in my professional one.
A personal email account (for which I have posted a separate job; shortly to be transferred to Google Apps)
A professional email account (for which I have posted a separate job; shortly to be transferred to Google Apps)
Another professional email account (already hosted with Google Apps)
A Hotmail/Outlook account (which redirects to my personal account)
I also have a Gmail account which is linked to my Google login (for which I use my personal email address). This doesn't get any email, other than event notifications of event invitations sent to my personal email address.
On a typical day I receive the following volumes of email:
Personal: between 10 and 30 emails
Professional1: between 3 and 15 emails
Professional2: between 5 and 50 emails
Hotmail/Outlook: between 5 and 10 emails
On a particularly bad day I can receive up to 150 emails across all my accounts. A truly awful once-a-year nightmare might see 250 emails.
My email is a real mixed bag:
Approximately 50% of my email is either spam or regular, routine newsletters and mailouts that come through on a predictable basis
Approximately 15% of my email requires some kind of reply or action within a relatively urgent timeframe (that day)
Approximately 15% of my email requires some kind of reply or action within a medium-term timeframe (within a few days)
Approximately 10% of my email consists of relevant but ignorable notifications, alerts, reminders or receipts
Approximately 10% of my email is genuine personal correspondence which I can answer at leisure
In general, I get email from 90% of the same people/organisations each month; only very rarely does a new contact pop into an inbox.
What I would like is for someone to sift through my email accounts and strip them back completely:
- Set up filters to sort my email more effectively according to who is sending it
- Channel off any spam/mailouts/newsletters into a folder that sits somewhere between 'inbox' and 'junk'
- Set up filters to capture and flag really important emails
- Reduce the size of my inbox; cull as many dead emails as possible
Going forward, I'd like to have the filters do as much of the work for me as possible, so that checking emails is a 15 minute job each day MAX.
FYI, I have Boomerang installed, but rarely use it. I typically spend around 30 - 45 minutes every day responding to email, but estimate that I spend double-that *dealing* with email.
My inbox never gets filtered or emptied and so has 38,000 emails in my personal inbox, and around 8,000 in my professional one.
Barry B.
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Last project
12 May 2024
United Kingdom
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