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Administrative Assistant for a SME
We are looking for a competent and dependable Virtual Assistant to provide general administrative support across a range of day-to-day tasks. This is a flexible, remote role suited for someone who is highly organized, takes initiative, and can manage multiple responsibilities efficiently without constant supervision.
Systems & Compliance Administrator (Freelance Virtual Assistant)
Systems & Compliance Administrator (Freelance Virtual Assistant) Location: UK Based (Essential) Hours: Approximately 2–3 hours per day (35–40 hours per month) Contract: Freelance / Independent Contractor About the Role This role supports the Operations Manager by maintaining operational systems, trackers and administrative processes to ensure Integrated Treatment Services (ITS) runs efficiently and compliantly. ITS is a UK Speech and Language Therapy service working with schools, therapists and families nationwide. We are seeking a highly organised administrator to support day-to-day operations. The role focuses on maintaining systems, monitoring processes and coordinating administrative tasks rather than making operational or clinical decisions. Applicants must be UK based. Hours of Work • Approximately 2–3 hours per day (35–40 hours per month) • Availability required for approx. 1 hour morning and 1 hour afternoon • Primarily term time only, with potential holiday / project work as needs present Key Responsibilities Systems & Compliance • Maintain operational trackers (caseloads, supervision, compliance) • Monitor therapist compliance (HCPC, DBS, insurance) • Flag overdue supervision, documentation or compliance issues Case Notes & Records • Monitor case note uploads and flag missing records • Maintain and archive caseload folders • Support case note audit preparation Training & Framework Support • Maintain training attendance records • Support training administration and certificate tracking • Assist with ITS Connect and Write Framework tracking Administration & Documentation • Format documents and maintain templates • Prepare operational documentation and contracts • Manage electronic filing systems Website & Systems • Update WordPress website and online resources • Complete weekly systems checks • Identify and report system issues Data & CRM • Maintain CRM databases • Organise data for marketing and reporting • Support internal documentation and templates Recruitment & Finance Support • Maintain recruitment trackers and onboarding admin • Support invoicing processes and accounts requests General Support • Provide administrative support to the Operations Manager • Undertake additional duties to support business operations Experience (Desirable) • Google Workspace (Docs, Sheets, Drive) • Microsoft Word & PowerPoint • WordPress • CRM systems • Zoom / Microsoft Teams • Spreadsheet and database management, Eventbrite We Are Looking for Someone Who • Is highly organised and detail-focused • Enjoys working with systems and processes • Is confident using spreadsheets and databases • Can manage multiple tasks independently • Is reliable, consistent and adaptable • Has strong written communication skills Clinical Knowledge Clinical knowledge is not required. This is an administrative role with no clinical decision-making. Applicants Must • Work as a freelancer / independent contractor • Hold (or obtain) appropriate insurance • Sign a confidentiality agreement and comply with GDPR. Provide minimum 4 months notice period Safeguarding & Data Protection ITS works with children and young people. The successful applicant must: • Hold or obtain a DBS check • Follow strict GDPR and confidentiality procedures • Handle sensitive information securely at all times This role involves administrative oversight only and no clinical responsibilities
Banking Digital Transformation Program – Multiple Open Positions
Banking Digital Transformation Program – Multiple Open Positions We are hiring experienced professionals to join a large-scale Digital Transformation Program for a leading bank in Egypt. This is a long-term engagement (approximately 3 years) with opportunities for both full-time onsite and part-time remote consultants. ## Available Positions * Project Manager * Scrum Master * Solution Architect * Product Owner / Business Analyst * Senior Java/Spring Boot Developer * Java/Spring Boot Developer * Senior Flutter Developer * Flutter Developer * UI/UX Designer * DevOps Engineer * Security Manager * Security Technical Leader * Security Engineer * Security Consultant * Security Analyst * Junior Security Analyst * QA Lead * Senior Scheduler * Scheduler * IT Systems Operator * Data Operator * Zuul API Gateway Administrator * Eureka Service Discovery Administrator * Spring Cloud Config Administrator * Hazelcast Administrator * WebSphere Administrator * OpenShift Administrator * Apache HTTP Administrator ## Employment Type **Full-Time (Onsite)** * Cairo, Egypt **Part-Time / Consultants** * Remote ## Preferred Qualifications * 3+ years of relevant experience (depending on the role) * Experience in enterprise software projects * Banking or financial sector experience is highly preferred * Strong communication and teamwork skills * Experience with Agile/Scrum environments is a plus ## Project Duration Approximately 3 years. ## How to Apply Please complete the application form and upload your updated CV using the link below: https://forms.gle/BcprNQSbbytfu3H17 Only shortlisted candidates will be contacted.
Upload of book images and content to site.
I need an administrator methodical and with attention to detail to find and update book images to our site and content. It can also be done using a webscraper to do it in bulk but that is up to you to figure out how to do it www.avenuebookstore.com obtain images from amazonbooks or waterstones.com
High Capacity Freelance Administrative VA Flexible Remote
We are a fast paced family mediation service. We seek a meticulous, autonomous Virtual Administrative Assistant for a busy mediation practice transitioning to Notion CRM and Google Drive. You will manage client files, maintain real-time pipeline updates, execute onboarding workflows (create Drive folders, process SignNow agreements and £500 voucher schemes), manage complex mediator schedules, triage inboxes, call leads, validate Universal Credit evidence within 30-day rules, and provide empathetic client support. Notion mastery with database relations and templates is required.
Local Representative Required for Incorporation Support
Scope of Work includes: Local Representative / Nominee Director - Act as the resident/local representative or nominee director for the US entity, as required under applicable US laws and regulations. - Sign incorporation documents, corporate resolutions, and compliance-related documents where legally required. Communication and Coordination - Act as a local point of contact in US for regulatory or administrative matters, where required. - Coordinate with our global compliance team regarding documentation, filings, and procedural requirements.
Local Representative Required for Incorporation Support
Scope of Work includes: Local Representative / Nominee Director - Act as the resident/local representative or nominee director for the Japan entity, as required under applicable Japan laws and regulations. - Sign incorporation documents, corporate resolutions, and compliance-related documents where legally required. Communication and Coordination - Act as a local point of contact in Japan for regulatory or administrative matters, where required. - Coordinate with our global compliance team regarding documentation, filings, and procedural requirements.
US-Based Virtual Assistant Needed
We are looking for a US-based freelancer to assist with administrative tasks related to online business operations. Responsibilities: Complete identity verification where legally required. Assist with account setup on professional platforms. Communicate with our team during the onboarding process. Perform occasional administrative tasks as needed. Requirements: Must be based in the United States. Excellent communication skills. Reliable and responsive. Previous experience with online platforms is a plus. This is a paid freelance project. Please submit your proposal with a brief introduction and your availability.
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US-Based Virtual Assistant Needed
We are looking for a US-based freelancer to assist with administrative tasks related to online business operations. Responsibilities: Complete identity verification where legally required. Assist with account setup on professional platforms. Communicate with our team during the onboarding process. Perform occasional administrative tasks as needed. Requirements: Must be based in the United States. Excellent communication skills. Reliable and responsive. Previous experience with online platforms is a plus. This is a paid freelance project. Please submit your proposal with a brief introduction and your availability.
LR & Nominee Director requirement in MEXICO
Seeking a reliable local representative and nominee director in Mexico for ongoing incorporation and compliance assignments. The role requires acting as resident/local representative or nominee director under Mexican law, signing incorporation and compliance documents when legally necessary, and serving as a local point of contact for regulatory and administrative matters. The candidate will coordinate with our global compliance team on filings, documentation, and procedural requirements. Availability for prompt engagement is preferred.
Seeking a local representative & nominee director in IRELAND
Seeking a reliable local representative and nominee director in Ireland for ongoing incorporation and compliance assignments. The role requires acting as resident/local representative or nominee director under Irish law, signing incorporation and compliance documents when legally necessary, and serving as a local point of contact for regulatory and administrative matters. The candidate will coordinate with our global compliance team on filings, documentation, and procedural requirements. Availability for prompt engagement is preferred.
Virtual Assistant
Seeking a professional Virtual Assistant to deliver reliable administrative support. Responsibilities: manage email correspondence, schedule appointments, organize calendars, perform accurate data entry, prepare concise reports, and handle routine client communications. Ideal candidate is detail-oriented, punctual, proficient with Google Workspace and Microsoft Office, and demonstrates excellent written and verbal communication. Prior virtual assistance experience and strong time-management skills preferred. Must be proactive, discreet, and committed to delivering high-quality, timely results.
Freelance Business Operations Consultant / Coordinator
Marvellous Property Services Ltd is a growing plumbing, heating and property maintenance company based in South East London. We are looking for an experienced freelance Business Operations Consultant / Coordinator to work directly with the Director to review our current business operations and help build scalable systems, processes and procedures. This is not a traditional administration role. We are looking for someone who enjoys improving businesses, streamlining workflows and creating structure. Initially, this will be a project-based freelance role with the opportunity to develop into an ongoing long-term partnership. Key Responsibilities • Review our current business operations from enquiry through to job completion • Map and document existing workflows • Create Standard Operating Procedures (SOPs) and process documentation • Identify bottlenecks and recommend improvements • Help build efficient administrative and operational systems • Review and optimise our CRM (GoHighLevel) • Improve job management processes within Tradify • Review QuickBooks workflows alongside our bookkeeper and accountant • Create operational checklists and templates • Help implement automation where appropriate • Assist in defining KPIs and operational reporting • Support the Director in building a business that can scale without relying on individuals Skills & Experience Essential • Strong business operations or operations management experience • Experience documenting business processes and creating SOPs • Excellent organisational and analytical skills • Strong communication skills • Experience improving business systems and workflows • Ability to work independently and challenge existing ways of working Desirable • Experience with GoHighLevel CRM • Experience with Tradify or similar field service software • Experience using QuickBooks • Experience within construction, plumbing, property maintenance or trade businesses • Knowledge of automation tools and workflow optimisation What We're Looking For We're looking for someone who enjoys building businesses behind the scenes. Someone who asks: • Why is this done this way? • Can this be simplified? • Can this be automated? • Can this be documented? You will become a trusted adviser to the Director, helping transform the business into a well-structured operation with clear systems and processes. Location Remote with occasional meetings if required. Engagement Freelance contract. Approximately 30–40 hours per week initially, with a negotiable monthly retainer depending on experience. To Apply Please tell us about: • Similar businesses you've helped improve • Examples of systems or SOPs you've created • Your experience with CRM and operational software • Your availability • Your preferred hourly rate or monthly retainer We're looking for someone who wants to make a genuine impact on a growing business, rather than simply carrying out day-to-day administration.
Virtual Assistant
Freelance Virtual Assistant Wanted We are looking to build a relationship with a reliable and professional Freelance Virtual Assistant who can provide administrative support on an hourly basis, as and when required. The primary responsibilities will include: * Making and receiving telephone calls on our behalf. * Arranging and confirming appointments. * Managing diaries and calendars. * Managing and responding to emails. * Drafting professional correspondence. * Following up with clients and contacts. * General administrative support. * Internet research and other virtual assistant tasks as required. We’re looking for someone who is: * Friendly, confident and professional on the telephone. * Highly organised with excellent attention to detail. * An excellent communicator with outstanding written and spoken English. * Able to work independently and maintain complete confidentiality. * Experienced in providing virtual assistant or executive assistant services. * Proficient in Microsoft Office, Google Workspace and other online tools.
Virtual Assistant needed
Seeking a proactive, highly organized, detail-oriented Virtual Assistant to deliver administrative and operational support for our expanding business. The ideal candidate will be an exceptional communicator, adept at managing multiple tasks, prioritizing effectively, and maintaining professionalism and strict confidentiality..
Virtual Assistant Required – Events & Entertainment
I’m looking for a proactive and professional Virtual Assistant to support my events and entertainment businesses, with the opportunity for ongoing work. Essential Requirements * Excellent spoken and written English (essential). * Confident speaking to clients and suppliers over the phone. * Experience or a good understanding of the events, hospitality or entertainment industry. * Friendly, organised, reliable and able to work independently. Key Responsibilities * Calling clients to discuss event enquiries and gather information. * Following up leads and supplier quotations. * Handling customer enquiries professionally. * Managing emails and diary. * Preparing proposals from templates. * General event administration and research. To Apply Please tell me: * Your relevant experience. * Your weekly availability. * Why you’d be a good fit for this role. Thank you.
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Add functionality to app - Dart / Flutter app
Project Brief – App Development Overview This project involves adding new functionality across two existing checklist/reporting applications. Both apps allow users to complete food safety checklists which are then stored and generated into reports. Several features already exist in one application and now need to be duplicated into the other, alongside new functionality. Application 1 – GS App 1. Live Temperature Sensor Updates Implement live updating temperature readings from connected sensors. 2. Manual Label Printing Add a "Print Manual Label" screen. Users should be able to generate and print labels without selecting an existing food item. 3. Amazon Label Reordering Add an Order Labels button. When pressed: Customer's saved Stripe payment method is charged. Amazon Multi-Channel Fulfilment (MCF) automatically ships a new roll of labels to the customer's registered address. No manual intervention required. 4. Delivery Comments Add a comments field to Delivery records. Comments should also appear on generated reports. 5. Report History At the bottom of the Reports screen display the last 5 reports generated. Users should be able to download/view these reports again. 6. Compliance Improvements Add two new compliance sections: Pest Control Agreement Oil Disposal Agreement The documents will be uploaded through the dashboard and viewable from the mobile app. 7. Copy Compliance Allow compliance checklists to be copied/imported from the second application. Application 2 – SF 1. Duplicate Label Printing System Copy the complete label printing functionality already built into the GS App, including: Manual Label Printing screen Existing label printer functionality 2. Amazon Label Reordering Add an Order Labels button. When selected: Customer's Stripe payment method is charged. Amazon MCF automatically dispatches label rolls. Printer purchases remain available within the Owner Account section. 3. Delivery Comments Add comments to delivery records. Include these comments on generated reports. 4. Report History Display the last 5 generated reports at the bottom of the Reports screen with download capability. 5. Compliance Documents Add two new compliance sections: Pest Control Agreement Oil Disposal Agreement Documents are uploaded through the dashboard and viewable within the mobile application. SFBB Pro – Subscription & Multi-Site Upgrade Subscription Changes Remove the existing: Normal Plan Premium Plan Replace with: Standard Subscription Current application functionality. Label Printing Subscription Includes label printing functionality. Multiple Site Subscription Additional charge: £12.95 per additional location Multi-Site Management Create owner-level multi-site functionality. The account owner should be able to: Add new locations. Remove locations. View all locations from a dashboard. Be charged for each additional location. Assign a Location Administrator for each site. Each Location Administrator should: Only access their assigned location. Complete daily checklists. Manage staff for their location. View reports for their location only. The Owner should have visibility and reporting across every location. General Requirements The developer should: Reuse existing functionality wherever possible rather than rebuilding it. Maintain the current design style. Ensure all new features are fully integrated into reporting. Test all new functionality before completion. Deliverables GS App Live sensor updates Manual label printing Amazon MCF label ordering Delivery comments Report history Compliance document upload/view Compliance copy feature SFBB Pro Duplicate label printing system Amazon MCF label ordering Delivery comments Report history Compliance document upload/view Subscription restructuring Multi-site management Owner dashboard Location administrator functionality Agreement Please review the above scope carefully. If you are happy with everything listed, please confirm that you agree this represents the full scope of work before development begins.
Short-term rental sales specialist
Short-term rental sales specialist needed for a UK serviced accommodation company. This active sales role converts enquiries into bookings, sources properties, negotiates with hosts, manages CRM and pipeline, and handles booking administration. Must have proven short-term rental experience, exceptional spoken and written English, strong sales skills, high energy, technical proficiency with spreadsheets and CRMs, and reliable UK-hours availability.
HR Manager for Talent Sourcing
My company is expanding quickly and I need an experienced HR Manager who can dedicate most of their time to talent sourcing. You will build and maintain a steady pipeline of qualified candidates for our entry-level and mid-level positions, then guide each successful hire through a smooth onboarding process and handle light HR administration once they are on board. Talent Sourcing Focus • Actively hunt for candidates on leading online job boards, across social-media networks (e.g., LinkedIn Recruiter, Facebook Groups, niche forums), and through vetted recruitment agencies we already work with or ones you recommend. • Keep our ATS organised, tagging, ranking, and moving applicants swiftly through each stage. • Present weekly shortlists with a concise summary of fit, salary expectations, and availability. Onboarding & Administration Once an offer is accepted, you will: • Issue contracts, collect documents, and schedule orientation sessions. • Coordinate with IT and facilities to ensure Day-1 readiness. • Maintain digital personnel files, update policy acknowledgements, and track probation reviews. Success Criteria 1. A minimum of three qualified candidates per open role delivered each week. 2. Time-to-hire for entry-level roles kept under 21 days and mid-level roles under 30 days. 3. Zero onboarding delays caused by missing paperwork or access. If you have a proven record of filling roles quickly through these sourcing channels and can back it up with metrics, let’s talk.
Appointment setter / SDR / Lead qualifier
We are a construction company looking for a remote Appointment Setter / Lead Qualification Assistant for a few hours per day. The responsibilities include: * Calling our leads and conducting initial lead qualification; * Scheduling appointments and adding meetings to our calendar; * Sending follow-up emails to clients; * Updating spreadsheets and keeping records of call results; * General communication and administrative support related to leads. We are looking for someone who is organized, has good communication skills, and is comfortable speaking with clients. Is this something you could help us with? We’d love to discuss the details. Thank you!
